Minutes of the October 17, 2017 Meeting10/18/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, October 17, 2017 immediately following the Local Road and Bridge Matching Grant Fund Additional Appropriation Hearing, in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Vice President, Fred A. Young, and Members, Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Wastewater Superintendent, Chad Reynolds; and Wolcott Volunteer Fire Dept. Chief, Kenneth Burns.  Also present were Park Board President, Lori Bussell; Star Development, Inc. Grant Administrator, Joyce McCarty; Wolcott Main Street Committee Member and Resident, James Pinkerton; and Residents, Robert Stortz, Daryl Orns, Marsha Orns; Pat Powell; and Janell Hofstetter; and Barbara Lawson of The New Wolcott Enterprise. White County Commissioner, Steve Burton entered later.  

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton then welcomed Joyce McCarty, Grant Administrator for the Indiana Housing and Community Development Authority Owner-Occupied Rehabilitation Project. Joyce McCarty stated that after reviewing the bids, she advises the following bids are awarded:

1.    Hopkins Home Improvement, Richmond IN; Five homes for a total bid of $111,042.00

       506 W. North Street        $25,545.00

       406 W. North Street        $11,395.00

       210 W. School Street      $32,495.00

       404 S. Range Street         $25,300.00

       306 W. School Street      $16,307.00

Grant Administrator, Joyce McCarty stated that the Town obligated $9300 towards the Project and that Star Development, Inc. obligated $8,355 of the $9,300 to the aforementioned bids.  Joyce added that upon reviewing the evaluation sheets (which the lists the work to be performed on each home) with the respective homeowners; all homeowners agreed to the conditions.  Joyce informed Council that she will be reviewing the stated documents with the Contractor on Monday, October 23, 2017.  In reviewing the Home Evaluations with Council, Grant Administrator, Joyce McCarty pointed out that if the total bid amount is less than the respective homeowner's awarded total, the difference is the Contractor's contribution for that home. Council President, Michael A. Yelton entertained a motion that the aforementioned bids are awarded. Council Member, Michael J. Johnson moved to accept the aforementioned bids relative to the IHCDA CDBG-D Owner Occupied Rehabilitation Project, as recommended by Star Development, Inc. Grant Administrator, Joyce McCarty.  Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0. In closing, Grant Administrator, Joyce McCarty informed Council that unless the 30% income level applicant slot is filled, the remaining grant funds will have to be returned.  Council President, Michael A. Yelton thanked Joyce McCarty for her advice and attendance.

 

Joyce McCarty of Star Development, Inc. exited the meeting at this time.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience.

 

Resident, Janell Hofstetter inquired as to how the Town Council promotes and retains businesses in the Town.  Council President, Michael A. Yelton replied that Council is not solely responsible for promoting and maintaining businesses in the Town.  However, the Wolcott Main Street Committee, along with the Remington-Wolcott Community Development Corporation are very active in promoting and maintaining business in the Town, by engaging local businesses according to their needs; such as helping with signage.  Discussion ensued.

 

On behalf of the Wolcott Lions Club, Wolcott Progressive Club and Wolcott Main Street Committee, James Pinkerton reminded those present of the following "Halloween in the Park" festivities taking place on Saturday, October 28, 2017 from 5:00 p.m. - 8:00 p.m. at the Wolcott Community Building:

       Free Hot Dogs & Hot Chocolate

       Pumpkin Judging

       Costume Judging

       Halloween Parade along Walking Path following Costume Judging

Mr. Pinkerton stated that residents are invited to attend the Halloween Parade and distribute treats along the Parade Route.

 

On behalf of the Remington-Wolcott Community Development Corporation,

Council President, Michael A. Yelton stated that there will be a "Christmas in November" celebration in Wolcott and Remington on Friday, November 3rd and Saturday, November 4th, in support of the local businesses' Holiday Open Houses.  Mr. Yelton encouraged local businesses to decorate for Christmas for that weekend.  Council Member, Tina M. Orns added that guests who spend $20 at a participating Wolcott and Remington business will receive a free cloth tote and be entered into a drawing for a gift basket filled with $200 worth of local products.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, October 3, 2017 Budget 2018 Adoption/Council Meeting 

       Wednesday, October 4, 2017 Executive Session

Council Member, Tina M. Orns, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Departmental Reports

 

Wastewater Superintendent, Chad Reynolds stated that quotes for a new roof on the Wastewater Treatment Plant Lab are being ascertained.  

 

Wastewater Superintendent, Chad Reynolds stated that the contractor from Monticello he spoke with relative to replacing the raised sections of the sidewalks along US 24, said that it would cost $6-8 per square foot to tear out, replace and dispose of old concrete.

 

Wastewater Superintendent, Chad Reynolds requested approval to have the muffler on the Ford F-800 truck replaced by James Pinkerton, owner/operator of American Eagle Road Service at an approximate cost of $450 - $550. Following some discussion, Council Vice President,Fred A. Young moved to approve James Pinkerton, owner/operator of American Eagle Road Service replace the muffler on the Ford F-800 at an approximate cost of $450 - $550.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Wastewater Superintendent, Chad Reynolds stated that relative to  the re-establishment of a Compost Bin, a concrete pad construction estimate is being ascertained by the vendor in which the quote to replace the raised sections of the sidewalks along US 24 was attained.  Following some discussion relative to constructing Compost Bin sides from interlocking concrete blocks; Council President, Michael A. Yelton directed Wastewater Superintendent, Chad Reynolds to contact Don Pampel relative to this matter. 

Council President, Michael A. Yelton stated that he has had cause to travel through Monon, Reynolds, Brookston, Monticello, Chalmers and Remington on a fairly regular basis lately.  Mr. Yelton added that in his travels through these Towns, he came to realize that the Town of Wolcott's presentation is much more than that of the aforementioned Towns and that the Town has Water/Street Superintendent, Robert Thomas and Wastewater Superintendent, Chad Reynolds to thank for that.  In closing, Council President, Michael A. Yelton thanked Bob and Chad for being productive employees and commended them for the nice job they do.

 

Park Board President, Lori Bussell reported that the concrete for the Park's new Accessory Structure is scheduled to be poured the latter part of this month; and once the concrete is poured, FBi Buildings, Inc. will install the separation wall.  Lori also reported that Schneider Electric's original electrical work estimate will have to be rewritten due to FBi Buildings, Inc. hitting a marked electrical line(s) during construction of the Accessory Structure.  Following some discussion, it was determined that FBi Buildings, Inc. is responsible for the cost to repair or replace the cut electrical line(s).

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns reported on the Fire Department's "Fire Prevention Week" Presentation at the Tri-County Intermediate School.

 

Council Member, Michael J. Johnson opened discussion relative to the Town using the Fire Department's portable roadside sign for advertising.  Following a lengthy discussion, Council President, Michael A. Yelton volunteered to seek signage for the Town.

 

Council President, Michael A. Yelton requested a copy of the Grant the Fire Department was awarded for the Air Packs.

 

On behalf of the Wolcott Ambulance Service Director, Steve Young, Sr., the Clerk-Treasurer, Tammy L. Seward conveyed to Council that the Wolcott Ambulance Service is in the process of purchasing a new Heart Monitor at an approximate cost of $25,000.00.  The Heart Monitor currently being utilized is 16 years old and is in dire need of being updated.

 

Clerk-Treasurer, Tammy L. Seward stated that Veterans Day is a paid Holiday for Town employees and with it falling on Saturday, November 11th; requested consideration be given to close the Clerk-Treasurer's Office on Friday, November 10, 2017.  Council Member, Tina M. Orns moved to approve closing the Clerk-Treasurer's office on Friday, November 10, 2017, in observance of Veterans Day.  Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       Received payment from the Town of Reynolds in the amount of $500 for September's Wastewater Testing Fee.

 

OLD BUSINESS

 

Water Treatment System Improvements Project

Clerk-Treasurer, Tammy L. Seward stated that Town Attorney, Jacob A. Ahler reported that completion of the Title Work relative to the Water Treatment System Improvements Project is dependent on receiving the following information from Commonwealth Engineers, Inc.:

       Legal Description of the Water Treatment System Plant Property

       Right-of-Way Map(s)

 

Council President, Michael A. Yelton stated that relative to the interest-free loan from the County, said matter is still under negotiation.  Mr. Yelton stated that the County requested clarification as to the use of the funds generated from the loan.  Upon Council President, Michael A. Yelton providing clarification, the County stated that they would have to investigate as to whether or not they could legally offer an interest-free loan to the Town.  Council President, Michael A. Yelton communicated to the County that he understood their concern and that the Town would rather pay an interest-bearing loan to the County than a Bond Bank.  Mr. Yelton added that payment of the Commonwealth Engineers, Inc. invoice in the amount of $14,040 for 10% of the contracted amount for Preliminary Design services of the Water System Improvements Project is on hold until loan negotiations are complete.

 

Council President, Michael A. Yelton reviewed with Council and those present, the following Water Treatment System Project Update Memorandum provided by Commonwealth Engineers, Inc.: 

       Met with Bob & Chad on September 8, 2017 to review scope and needs; reviewed existing facilities and toured proposed sites

       Begin preparation of USDA right-of-way map and structures to assist Town Attorney with title work

Water Distribution System Improvements

       All survey field work completed as of October 16, 2017

       Sent copies of existing mapping to Bob and Chad so they can identify desired locations for distribution system isolation valves and hydrants

       Developed outline for detailed specifications

       Developed preliminary drawing list established

       Draft layout of proposed looping mains completed

New Water Treatment Plant

       Follow-up design team site visit with electrical and structural to review existing facilities occurred on October 5, 2017

       Horizontal pressure filters selected by Town staff as the desired treatment process configuration

       Preliminary Water Treatment Plant site plan developed; Copy to be submitted to Bob and Chad for review

       Design criteria for proposed treatment facilities finalized and submitted to the appropriate vendors for review and pricing

 

129 West Market Street Property Clearance Project Grant

Council President, Michael A. Yelton stated that despite several attempts to contact ARKOR's Architect/Engineer relative to redacting specific sections of ARKOR'S Proposal/Contract for Services, per Town Attorney, Jacob A. Ahler's recommendation; it has been to no avail. 

 

Council reviewed the following Stick, Limb, Branch and Brush Collection Guidelines.  

       Nothing over 4 inches in diameter

       No limbs over 8 feet long

       Piles are not to exceed 3 ft. X 3 ft. X 8 ft.

       Limit of one (1) pile per collection day

       Place all sticks, limbs, branches and brush in the easement (not in the street) with broken/cut ends facing the roadway

       No root balls from bushes

       No trash, lumber or building materials

       The Street Department will not be responsible for collection of any remains of a tree trimming, tree or trees that have been cut down or removed by a tree removal company/contractor.

       Piling of sticks, limbs, branches and brush at dead ends is prohibited.  The Street Department will only be responsible for collection of debris on individual properties.

       Collection of sticks, limbs, branches and brush will be every Monday; March through November. 

       Residents will be notified of any guideline violation and given the opportunity to correct the violation.  Upon correction of the violation, the Street Department will collect the sticks, limbs, branches and brush pile on the collection day following the correction of the violation.

Following some discussion, Council Member, Tina M. Orns suggested the following guideline be added:

       If any naturally fallen sticks, limbs & branches are outside the stated parameters, please contact Street Superintendent, Robert Thomas at (219) 863-8758.

 

Resident, Daryl Orns inquired as to the reason for the pile of sticks that were placed in the front yard of the Town Hall.  Council President, Michael A. Yelton stated that a citizen was tired of receiving phone calls relative to the collection of sticks, limbs and branches; or lack thereof, so the citizen collected all the piles of sticks, limbs and branches that were put out for collection by residents and placed them in the front yard of the Town Hall.  In doing this, the citizen is in hopes that the Town employees will know exactly where the pile of sticks, limbs and branches that needs collected is located.  Wastewater Superintendent, Chad Reynolds inquired as to who the citizen was and Council President, Michael A. Yelton admittedly stated that it was Mr. Yelton, himself.  Some residents expressed their opinion as to what this type of behavior from the Council President exudes. 

 

At the request of Council Member, Michael J. Johnson, Council President, Michael A. Yelton acknowledged the presence of White County Commissioner, Steve Burton.

 

NEW BUSINESS

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 10,406.03

Motor Vehicle Highway Fund (MVH)

2,348.91

Park & Recreation

189.30

Cumulative Capital Improvement

260.00

Water Operating Fund

5,858.01

Wastewater Operating Fund

11,725.64

Stormwater

157.00

Ambulance

1,518.42

Payroll

7,131.56

Payroll Federal W/H

1,138.49

Payroll FICA/Medicare W/H

1,517.60

Payroll Perf W/H

396.98

Payroll PERF Corp Share

1,137.23

Payroll Health Savings Account

140.00

 

 

GRAND TOTAL

$43,925.17

 

 

Payroll Docket

$10,521.41

     Payroll Ending 10/02/2017

 

 

 

Utility Adjustments

 

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Member, Tina M. Orns; and the motion passed 4-0.

 

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