Minutes of the November 7, 2017 Meeting11/7/2017
Categories:2017,Council Meeting
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, November 7, 2017 at 6:00 p.m., in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, and Members, Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Water/Street Superintendent, Robert Thomas; Wolcott Town Marshal, James M. Herre, and Wolcott Volunteer Fire Dept. Chief, Kenneth Burns.  Also present were Kankakee-Iroquois Regional Planning Commission Grant Administrator, Shawn Cain; and Residents, Daryl Orns, Marsha Orns; Jason Stoller, Darwin Miller, Pat Powell, Learee Williamson; and Janell Hofstetter; and Barbara Lawson of The New Wolcott Enterprise. Town Attorney, Jacob A. Ahler entered later.

 

Absent

Council Vice President, Fred A. Young

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience. None were forthcoming.

 

Council President, Michael A. Yelton opened discussion relative to Mr. Yelton receiving a text that he was liar.  No comments were forthcoming, however discussion relative to stick, limb and branch collection issues followed.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, October 17, 2017 Local Road & Bridge Additional Appropriation Public Hearing 

       Tuesday, October 17, 2017 Council Meeting

Council Member, Tina M. Orns, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 3-0.

 

Relative to appointing a White County Economic Development Representative on behalf of the Town of Wolcott; it was determined that a representative will be appointed at the November 21, 2017 Council Meeting.   

 

Departmental Reports

 

Water/Street Superintendent, Robert Thomas reported that the wastewater force main leak, where the bulk plant used to be, has been repaired. 

 

Water/Street Superintendent, Robert Thomas stated that relative to the re-establishment of a Compost Bin, he received a concrete pad construction estimate from a vendor in Monticello; and that the interlocking concrete blocks for constructing the Compost Bin sides are $60 each.  Mr. Thomas inquired as to whether or not Council Member, Tina M. Orns obtained a materials quote from FBi Buildings to construct the Compost Bin sides out of treated lumber. Council Member, Tina M. Orns stated that she presented Council with a quote from FBi Buildings, Inc. to build the Compost Bin sides out of treated lumber in the amount of $139.20.   In an effort to be able to move forward with the construction of the Compost Bin expeditiously, Water/Street Superintendent, Robert Thomas stated that he and Chad would install/pour the concrete pad instead of outsourcing the project.  Following some discussion, Council Member,Michael J. Johnson moved to approve Water/Street Superintendent, Robert Thomas and Wastewater Superintendent, Chad Reynolds install/pour the Compost Bin concrete pad and use treated lumber to construct the sides.  Council Member, Tina M. Orns seconded the motion; and the motion passed 3-0. 

 

Water/Street Superintendent, Robert Thomas reported that Pump #2 at the Burke Street Lift Station stopped functioning.  Mr. Thomas added that Schneider Electric Motor thinks that the issue is either the starter or run capacitor.

 

Water/Street Superintendent, Robert Thomas reported that he rectified a communication issue at the Water Plant one morning at around 3:15. Mr. Thomas was then notified by the Water Tower alarm that the Water Tower was overflowing.  Upon inspection, it was found that a seal on one of the pumps was leaking so the pump had to be shut off.  Mr. Thomas stated Peerless Midwest may have to repair the leak by splitting the pump and reassembling it.  Mr. Thomas added that currently the Town is running on one pump and is fully operational.

 

Water/Street Superintendent, Robert Thomas reported that they were having issues with the Leaf Vac shutting down when engaged.  Mr. Thomas stated that it was determined that it was the oil pressure switch.  Mr. Thomas added that with the replacement of the oil pressure switch, the Leaf Vac is back in service and that the Street Department, with the help of part-time Utility Laborer, Robert Stortz, will be vacuuming leaves tomorrow (Wednesday, November 8, 2017).  When asked by Council Member, Michael J. Johnson if the Leaf Vac would vacuum grass clippings, Water/Street Superintendent, Robert Thomas stated that it will, but doesn't recommend it.  Mr. Thomas added that grass clippings clog the Leaf Vac due to the moisture content.

 

Council President, Michael A. Yelton asked for a motion to approve Wastewater Superintendent, Chad Reynolds' attendance of the IRWA 2017 Water Institute in French Lick from December 3 thru December 7, 2017.  Council Member, Michael J. Johnson moved to approve Wastewater Superintendent, Chad Reynolds' attendance of the IRWA 2017 Water Institute in French Lick from December 3 thru December 7, 2017.  Council Member, Tina M. Orns seconded the motion; and the motion passed 3-0.

 

Wolcott Town Marshal, James M. Herre presented his department's activity report for the month of October 2017.       

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns - nothing forthcoming

 

Remington-Wolcott Development Corporation Executive Director, Sara DeYoung reported the following:

       The "Christmas in November" event, sponsored by RWCDC, was a success.

       RWCDC is looking into organizing a "Housing Event" in the spring.  They will be collaborating with the Office of Community and Rural Affairs and stakeholders relative to increasing the quantity of housing, as well as improving the quality of housing and encouraging people to live in the Wolcott and Remington communities rather than Lafayette.

       Sara and Linda Goy will be attending the Office of Community and Rural Affairs Main Street Exchange, in Terre Haute on November 17, 2017.  Sara encouraged Council Members and those in attendance to represent Wolcott at this event by completing the registration form on the OCRA website.  Sara added that the Wolcott Main Street Committee will help pay the registration fee for anyone interested in attending.  

  

Clerk-Treasurer, Tammy L. Seward requested approval to transfer $100.00 from General/Election, Acct. #101001315.001 to General/Postage, Acct. #101001322.000 to cover the expense of mailing the Fall 2017 Wolcott Wise Newsletter Addendum.  Council Member, Michael J. Johnson moved to approve the transfer of $100.00 from General/Election, Acct. #101001315.001 to General/Postage, Acct. #101001322.000 to cover the expense of mailing the Fall 2017 Wolcott Wise Newsletter Addendum. Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 3-0.

 

Council President, Michael A. Yelton asked for a motion to approve payment of the Boyce/Keystone/Komputrol Annual Maintenance Agreement in the amount of $5,585.00.  Council Member, Tina M. Orns moved to pay the Boyce/Keystone/Komputrol Annual Maintenance Agreement in the amount of $5,585.00; Council Member, Michael J. Johnson seconded the motion; and the motion passed 3-0.

 

Council President, Michael A. Yelton asked for a motion to approve payment of the invoice Town Attorney, Jacob A. Ahler submitted in the amount of $102.50 for October 2017 Legal Services rendered above the 2017 Retainer amount.  Council Member, Michael J. Johnson moved to approve payment of the invoice Town Attorney, Jacob A. Ahler submitted in the amount of $102.50 for October 2017 Legal Services rendered above the 2017 Retainer amount.  Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 3-0.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       The Town of Reynolds has been invoiced $500 for October?s Wastewater Testing Fee.

 

Clerk-Treasurer, Tammy L. Seward notified Council of the Current Town Hall Custodian?s resignation, effective January 1, 2018.


OLD BUSINESS

 

IHCDA Housing Grant

Clerk-Treasurer, Tammy L. Seward stated that Star Development, Inc. Grant Administrator, Joyce McCarty notified her that the 30% income level applicant has been obtained; enabling forward progress of the Indiana Housing and Community Development Authority Owner-Occupied Rehabilitation Project.

 

129 West Market Street Property Clearance Project Grant

Council President, Michael A. Yelton asked KIRPC Grant Administrator, Shawn Cain whose court is the ball in relative to the Clearance Project. KIRPC Grant Administrator, Shawn Cain stated that relative to ARKOR's revised proposed/contract, the ball is in the Town's court as Council has to approve said proposal/contract in order to proceed with the bidding process.  Shawn added that she has asked ARKOR to remove the language "Retainer" from the invoice as the Project is not an hourly Project, therefore it is not a "Retainer" Project; but she has not heard back from them relative to this matter.  Shawn stated that the invoice should not be paid prior to acceptance of the proposal/contract.  Shawn stated that upon acceptance of the ARKOR proposal/contract and design plans, the Project can go to bid.  Shawn added that bidding will take approximately 3-4 weeks. 

Town Attorney, Jacob A. Ahler entered the meeting at this time.

Continuation of the 129 West Market Street Property Clearance Project Grant Discussion        Council President, Michael A. Yelton asked Town Attorney, Jacob A. Ahler's recommendations relative to the revised ARKOR proposal/contract.  Mr. Ahler stated that upon his review of the revised proposal/contract, the one item of concern in the contract that wasn't modified is the language pertaining to the limitation of liability.  Mr. Ahler wants Council to be aware that this limits what the Town can collect for damages, in the event of an ARKOR error.  Basically the Town can't sue ARKOR for any more damages than what the total fee is for services rendered, even if the real damages are much higher. Resident, Janell Hofstetter inquired as to whether or not all avenues of selling, and/or restoring the building were explored. Council President, Michael A. Yelton proceeded to explain that the building has been in a state of disrepair for several years and that the County and Town were not successful in selling or giving the building to someone.  In fact, the Town offered to pay a developer to assume the building and restore it; the developer declined the offer.  Mr. Yelton added that with the cost to restore/rehabilitate the building far exceeding the cost to raze it; the Town was not successful in obtaining a grant to restore/rehabilitate the building; the Town was only able to obtain a Blight Clearance Project Grant in the amount of $160,000.  KIRPC Grant Administrator, Shawn Cain stated that if the Project exceeds the allotted amount, the Town has different options in which to fund the additional expenses.  Following a lengthy discussion, Council President, Michael A. Yelton asked for a motion to accept the revised ARKOR proposal/contract and design plans.

Council Member, Michael J. Johnson moved to approve/accept the revised ARKOR proposal/contract and design plans relative to the Blight Clearance Project.  Council Member, Tina M. Orns seconded the motion; and the motion passed 2-0; with Council Member Stephen Schemerhorn abstaining.  In closing, KIRPC Grant Administrator, Shawn Cain stated that she will contact ARKOR Engineer, Andy Switzer, relative to the time-frame of bidding the Project and move forward from there. 

Water Treatment System Improvements Project                                                          Town Attorney, Jacob A. Ahler stated that the current concern relative to the Water Treatment System Improvements Project is how the Town is going to afford the upfront costs of the Project, which has been estimated at $300,000.  Mr. Ahler stated that generally when you are dealing with this type of Project, the upfront costs are funded by a Bond Anticipation Note (BAN) which is obtained through Indiana Bond Bank or a local financial institution.  Mr. Ahler explained that a Bond Anticipation Note (BAN) is essentially an advanced loan, operating as a line of credit with interest accruing on each amount drawn from the line of credit, from the time of distribution until the closing of the Project loan; not on the maximum amount of funds the Town has been approved to borrow, which is $3,064,000.  Mr. Ahler added that if Council wishes to move in the direction of a Bond Anticipation Note, a Bond Ordinance will have to be established.  Mr. Ahler inquired as to the status of the loan from the County.  Council President, Michael A. Yelton stated that the County requested clarification as to the use of the funds generated from the loan.  Upon Council President, Michael A. Yelton clarifying that the funds will be used to cover the upfront costs of the Project; the County still seemed to be incognizant and apprehensive about loaning the Town $300,000. Mr. Yelton also stated that the County is considering using the Town of Remington as the water service provider for Mid-America Commerce Park.  Mr. Yelton added that if the County chooses this avenue, the decision will not only negate the need for the Town to have a new Water Treatment System that is designed to be expanded to supply and meet the needs of Mid-America Commerce Park; it will refute availability fees and water revenue for the Town as well.

In closing, Town Attorney, Jacob A. Ahler stated that, in his opinion, as a safety net from the Town's perspective, the Town should pursue seeking a Bond Anticipation Note (BAN) through Indiana Bond Bank rather than seeking to borrow $300,000 from the County.  Council Members were in agreement and asked Town Attorney, Jacob A. Ahler to contact Jeff Rowe of Umbaugh and Dennis Otten of Bose McKinney & Evans requesting their presence at a Town Council Meeting for a Bond Ordinance presentation.   

 

 

NEW BUSINESS

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 21,857.72

Motor Vehicle Highway Fund (MVH)

32,196.37

Park & Recreation

500.00

LOIT Special Distribution Fund

24,937.50

Local Road & Bridge Matching Grant Fund

53,925.00

Cumulative Capital Improvement

83.66

Water Operating Fund

14,858.38

Water Utility Meter Deposit

150.00

Wastewater Operating Fund

10,673.36

Stormwater

22.00

Ambulance

6,465.25

Payroll

13,981.19

Payroll Federal W/H

2,183.65

Payroll FICA/Medicare W/H

2,968.56

Payroll Perf W/H

879.69

Payroll PERF Corp Share

2,235.77

Payroll Health Savings Account

280.00

Payroll Medical

913.73

 

 

GRAND TOTAL

$189,892.67

 

 

Payroll Docket

$10,421.41

     Payroll Ending 10/16/2017

 

 

 

Payroll Docket

$10,243.47

     Payroll Ending 10/30/2017

 

 

 

Utility Adjustments

-2203.02

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Member, Tina M. Orns; and the motion passed 3-0.

 

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