Minutes of the December 19, 2017 Meeting12/19/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, December 19, 2017 at 6:00 p.m., in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Council Vice President, Fred A. Young and Members, Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Wastewater Superintendent, Chad Reynolds; Wolcott Town Marshal, James M. Herre; Wolcott Park Board President, Lori Bussell; and Town Attorney, Jacob A. Ahler.  Also present were Residents, Daryl Orns, Marsha Orns, Darwin Miller, Jason Stoller, Walt Owens, Pat Powell and Janell Hofstetter; Tri-County Senior, Kevin Ross and Barbara Lawson of The New Wolcott Enterprise.    

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton opened the floor for nominations to elect a President and Vice President of the Council for the year 2018.

  •  Council Member, Michael J. Johnson moved to nominate Tina M. Orns as President of the Council; the nomination was seconded by Council Member, Stephen Schemerhorn; and by a vote of 4-0, with Council President, Michael A. Yelton abstaining, Tina M. Orns was elected President of the Wolcott Town Council.
  • Council Member, Michael J. Johnson moved to nominate Fred A. Young as Vice President of the Council; Fred A. Young declined the nomination. 
  •  Council Member, Stephen Schemerhorn moved to nominate Michael A. Yelton as Vice President of the Council; the nomination was seconded by Council Member, Michael J. Johnson and by a vote of 5-0, Michael A. Yelton was elected Vice President of the Wolcott Town Council.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Wednesday, November 29, 2017 Special Session (Provided by Tina M. Orns)

       Tuesday, December 5, 2017 Council Meeting

Council Member, Michael J. Johnson, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience.

 

Resident, Daryl Orns inquired as to whether the warranty on the new rubber roof which will replace the existing rubber roof of the Wastewater Treatment Plant Lab building is a 100% replacement cost warranty or a pro-rated replacement cost warranty.  Council President, Michael A. Yelton stated that it is a pro-rated replacement cost warranty.

 

Resident, Walt Owens inquired as to who owns and is responsible for maintaining meter pits and meters.  Council President, Michael A. Yelton stated that the Town owns and is responsible for maintaining meter pits and meters. Mr. Owens opened discussion relative to who is responsible for the cost associated with the removal of a meter pit that will never be utilized; the Town or the property owner.  Wastewater Superintendent, Chad Reynolds stated that it was his understanding that in order for a property owner to not be assessed the Utility Ready Fee; they (the property owner) would have to have the line disconnected at their (the property owner's) expense.  Council President, Michael A. Yelton asked if the Utility Ready Fee Ordinance states anything to that effect; it was determined that the Ordinance does not. Mr. Owens stated that, in his opinion, if a property owner is paying the Town a fee to maintain a meter pit that will never be utilized; then at the property owner's request the Town should remove the meter pit by capping the line and filling in the pit; rather than the property owner paying to have the line removed/disconnected. Mr. Owens also opened discussion relative to unused meter pits not being maintained.  In an effort to ensure that the Utility Ready Fee being assessed to landowners is of value to the Town as well as the landowners, Council President, Michael A. Yelton mandated that unused meter pits be checked on a regular basis to make sure they are not leaking. Following a lengthy discussion, Council Vice President, Fred A. Young moved to approve the Town plugging the setter and filling in the meter pit located at 406 South 3rd Street and affording the cost to do so.  Council Member, Stephen Schemerhorn seconded the motion and the motion passed; 4-0.

Mr. Owens also stated that he will be conversing with Council, in the Spring, relative to having the "only gravel street in Town" paved.

In closing, Mr. Owens recommended the Utility Ready Fee Ordinance be amended; providing guidelines for the removal of meter pits that will never be utilized.

 

Resident, Darwin Miller asked Council's position on residents receiving a sprinkle credit for the watering of lawns in the summer.  Following some discussion, Council Members were in agreement to offer a one-time, per calendar year, sewer credit to residents who water their lawn.  In order for the resident to receive the sewer credit, they must complete a "Utility Request for Sewer Adjustment" form, which is available at the Clerk-Treasurer's office or can be downloaded from the Town's website at www.wolcottindiana.org.


Departmental Reports

 

Wastewater Superintendent, Chad Reynolds reported that one of the water filters at the Water Plant had to be patched in two places. 

 

Wastewater Superintendent, Chad Reynolds reported that at the Wastewater Treatment Plant, the motor of one of the blowers that supplies air to the plant keeps kicking out. Mr. Reynolds stated that upon inspection, Schneider Electric informed Mr. Reynolds that in order to determine the cause, they need to be on scene when or shortly after it kicks out.

 

Wolcott Town Marshal, James M. Herre expressed his appreciation of the vigil citizen who reported a theft in progress and asks that all residents be diligent in reporting any suspicious activity.

 

Wolcott Park Board President, Lori Bussell - nothing forthcoming

 

Council President, Michael A. Yelton asked for a motion to approve payment of the Flagpoles, Flags, Etc. invoice in the amount of $49.00 for rope for the Fire Department's Flag Pole.  Council Vice President, Fred A. Young moved to approve payment of the Flagpoles, Flags, Etc. invoice in the amount of $49.00 for rope for the Fire Department's Flag Pole.  Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton asked for a motion to approve payment of the Sallee's Electric invoice in the amount of $383.96 for electrical services rendered at the Fire Department building.  Council Member, Stephen Schemerhorn moved to approve payment of the Sallee's Electric invoice in the amount of $383.96 for electrical services rendered at the Fire Department building.  Council Vice President, Fred A. Young seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       Received the 1782 Notice from the Department of Local Government and Finance (DLGF), and the 2018 Budget was approved as submitted.

       Received an ACH Notification of Payment from the White County Commissioners for the annual renewal of the Alarm Communication Package Fee the Town paid for Mid-America Commerce Park's Water Tower, Water Booster Station and Lift Station, in the amount of $2217.60

       Received a Lien Settlement ACH Deposit from the White County Auditor in the amount of $157.20

 

OLD BUSINESS

 

IHCDA Housing Grant

Council President, Michael A. Yelton stated the following relative to the IHCDA Housing Grant:

       There will be a Pre-Bid Conference on Tuesday, January 9, 2018 at 2:15 P.M. in the Community Room of the Wolcott Town Hall, 101 W. North Street, Wolcott, IN  47995.

       The Town of Wolcott will be accepting sealed bids for two (2) homes until 3:30 p.m. on Wednesday, January 17, 2018.

       The sealed bids will be publicly opened and read aloud at 6:00 p.m. on Wednesday, January 17, 2018.

 

Water System Improvements Project

From information provided by Commonwealth Engineers, Inc., Council President, Michael A. Yelton reported that the Water System Improvements Project estimated costs have decreased as follows: 

       The Water Plant Cost estimate in the amount of $1,830,000 as of 12/13/2017 is down compared to the November 2016 Preliminary Engineering Report estimate of $2,186,800.

       The Water Distribution System Improvements estimate in the amount of $1,496,315.44 as of 12/11/2017 is down compared to the November 2016 Preliminary Engineering Report estimate of $1,524,600.00.

 

At the request of Council President, Michael A. Yelton, Town Attorney, Jacob A. Ahler provided Council and those present with an update relative to the status of the Bond Anticipation Note Ordinance.  Mr. Ahler stated that he is currently reviewing the rough draft of a Bond Ordinance, Dennis Otten of Bose McKinney & Evans prepared.  Mr. Ahler added that he will work with Jeff Rowe of Umbaugh and Dennis Otten of Bose McKinney & Evans in scheduling the presentation of the Bond Ordinance no later than the February 2018 Council Meeting.  Mr. Ahler also stated that Council may want to consider calling a Special Session specifically for the presentation of the Bond Ordinance, especially if Council decides to hold one (1) Council Meeting per month, instead of the two (2) currently being held.

 

129 West Market Street Property Clearance Project Grant

Clerk-Treasurer, Tammy L. Seward stated that she received the revised ARKOR contract and invoice with the "retainer" language removed; and Council needs to approve the Council President?s execution of the revised ARKOR proposal/contract accordingly.  Council Vice President, Fred A. Young, moved to approve Council President, Michael A. Yelton execute the revised ARKOR proposal/contract with the "retainer" language removed.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

Council President, Michael A. Yelton then read the following Proposed Bid Schedule relative to the Clearance Project as submitted by Shawn Cain of KIRPC:

       Bid Schedule to be published in the Wolcott Enterprise - December 28, 2017

       Second Publication of the Bid Schedule - January 4, 2018

       Pre-Bid Meeting - Thursday, January 11, 2018 at 10:00 A.M in the Community Room of the Wolcott Town Hall, 101 W North Street, Wolcott, IN  47995

       Bid-Opening - Wednesday, January 24, 2018 at 10:00 A.M. in the Community Room of the Wolcott Town Hall, 101 W North Street, Wolcott, IN  47995

 

Council President, Michael A. Yelton read the following Custodial Position Letters of Interest and Contract Proposals:

       Candace Kozik

o   $195 per month for twelve (12) months for a total annual compensation of $2,340.00

       Nanette Paz

o   $150 per month for twelve (12) months for a total annual compensation of $1,800.00

       Belcher Janitorial

o   $251.66 per month for twelve (12) months for a total annual compensation of $3,019.92

       Above All Commercial Cleaning

o   $350 per month for twelve (12) months for a total annual compensation of $4,200,00

Following some discussion, Council Member, Stephen Schemerhorn moved to accept the Town Hall Custodial Position Bid submitted by Nanette Paz in the amount of $150 per month for twelve (12) months for a total annual compensation of $1,800.00. Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Following some discussion, Council Member, Michael J. Johnson graciously offered to serve as the Wolcott Town representative on the Kankakee-Iroquois Regional Planning Commission for the year 2018.  Council President, Michael A. Yelton then asked for a motion to appoint Council Member, Michael J. Johnson as the Wolcott Town representative to serve on the Kankakee-Iroquois Regional Planning Commission for the year 2018.  Council Member, Stephen Schemerhorn moved to appoint Council Member, Michael J. Johnson to serve on the Kankakee-Iroquois Regional Planning Commission for the year 2018.  Council Vice President, Fred A. Young seconded the motion; and the motion passed 4-0. 

 

NEW BUSINESS

 

Council President, Michael A. Yelton read the Transfer of Funds Resolution No. 2017-20 to:

       Approve the transfer of funds transaction on October 27, 2017 in the amount of $24,937.50 from LOIT Special Distribution, Acct #257001520.000 to Local Road & Bridge Matching Grant Fund, Acct #258001920.001, which was the 2017 Community Crossings Grant 25% Local Match amount.

       Approve the transfer of funds transaction on October 27, 2017 in the amount of $28,987.50 from Motor Vehicle Highway, Acct #201001520.000 to Local Road & Bridge Matching Grant Fund, Acct # 258001920.000 to fund the street repairs completed prior to the Town being notified of the 2017 Community Crossings Grant Award.

       Total Transfers - $53,925.00

Council Vice President, Fred A. Young moved to approve Transfer of Funds Resolution No. 2017-20.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton read the Transfer of Funds Resolution No. 2017-21 to transfer $100 from General/Telephone, Acct #101001324.000 to General/Other Professional Services, Acct #101001315.000 to pay 1/3 of the Universal Valuations Annual Proof-Of-Loss/Appraisal Update fee.  Council Vice President, Fred A. Young moved to approve Transfer of Funds Resolution No. 2017-21.  Council Member Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton read Encumbrance Ordinance No. 2017-22 to encumber monies from the 2017 Ambulance Fund for the 2018 Budget as follows:

       Ambulance/Ambulance & Equipment, Acct. No. 625-001-451.012 in the amount of $24,855.60

This request is supported by an invoice from Zoll on file in the Town of Wolcott?s Clerk-Treasurer?s Office.
 

Council Vice President, Fred A. Young moved to adopt, upon its first presentation and by unanimous vote, Encumbrance Ordinance No. 2017-22.  Said motion was seconded by Council Member, Tina M. Orns and on call of roll, Encumbrance Ordinance No. 2017-22 was adopted by the following vote:  Ayes 4 - Fred A. Young, Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn; Nays - 0.

 

Council President, Michael A. Yelton read Encumbrance Ordinance No. 2017-23 to encumber monies from the 2017 General Fund for the 2018 Budget as follows:

       General/Fire Repairs & Maintenance Equipment, Acct. No. 101-001-362.000 in the amount of $4,300.00

This request is supported by an invoice from Donley Safety on file in the Town of Wolcott?s Clerk-Treasurer?s Office.
 

Council Vice President, Fred A. Young moved to adopt, upon its first presentation and by unanimous vote, Encumbrance Ordinance No. 2017-23.  Said motion was seconded by Council Member, Michael J. Johnson and on call of roll, Encumbrance Ordinance No. 2017-23 was adopted by the following vote:  Ayes - 4 Fred A. Young, Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn; Nays - 0.

 

Council Vice President, Fred A. Young read the Contract Agreement between the Town of Wolcott and Attorney, Jacob A. Ahler of the Law Office of Michael Riley, PC of Rensselaer for legal services.  Upon completion of the reading of said Contract Agreement, Council President, Michael A. Yelton asked for a motion to approve the Contract Agreement between the Town of Wolcott and Attorney, Jacob A. Ahler of the Law Office of Michael Riley, PC of Rensselaer for legal services.  Council Member, Tina M. Orns moved to approve the Contract Agreement between the Town of Wolcott and Attorney, Jacob A. Ahler of the Law Office of Michael Riley, PC of Rensselaer for 2018 legal services; Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward provided the following comparisons relative to the current employee Dental Insurance Plan with EBIX Health Administration Exchange and an Alternate Dental Insurance Plan with United Healthcare:

       Current Provider - EBIX Health Administration Exchange

o   Coverage:

  $1,000 Maximum Annual Benefit

o   Monthly Premium

  Subscriber Only -       $50.69

  Subscriber + 1 -                    $104.52

  Family    -                  $171.32

  Subscriber & Spouse -    $101.41

  Subscriber & Children -  $104.52

 

       Proposed Provider - United Healthcare

o   Coverage:

  $1,500 Maximum Annual Benefit

o   Monthly Premium

  Subscriber Only -                 $35.22

  Family -                      $109.58

  Subscriber & Spouse -      $70.45

  Subscriber & Child(ren)   $71.10

Council President, Michael A. Yelton reviewed the comparisons with Council and those present.  Following a brief discussion, Council President, Michal A. Yelton requested a motion to change the employee Dental Insurance Plan Provider to United Healthcare.  Council Member, Tina M. Orns moved to change the employee Dental Insurance Plan Provider to United Healthcare.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton opened discussion relative to holding one (1) stated Council Meeting per month or continue status quo, which is two (2) stated Council Meetings per month, for the year 2018.  Discussion giving consideration to the Open Door 48-hour notice requirements for meetings resulted.  Following the discussion, Council Member, Tina M. Orns moved to approve holding one (1) stated Council Meeting per month for the year 2018 as follows:

       The first Tuesday of each month, convening at 6:00 pm in the Community Room of the Wolcott Town Hall, 101 West North Street, Wolcott, Indiana.

Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton presented a slate of appointments for the year 2018 to the Council for its approval:

  Fred A. Young as Wolcott Town Council representative to the White County Area Plan/Zoning Commission; Council Member, Michael J. Johnson moved to approve the appointment of Fred A. Young as the Wolcott Town Council representative to the White County Are Plan/Zoning Commission; Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 3-0, with Fred A. Young abstaining.

  Tina M. Orns as Wolcott Town Council representative to the Remington Wolcott Community Development Corporation; Council Member, Michael J. Johnson moved to approve the appointment of Tina M. Orns as the Wolcott Town Council representative to the Remington Wolcott Community Development Corporation; Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 3-0, with Tina M. Orns abstaining.

  James M. Herre as Wolcott Town Marshal; Council Member, Michael J. Johnson moved to approve the appointment of James M. Herre as Wolcott Town Marshal; Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

  Robert G. Thomas as Wolcott Street & Water Superintendent; Council Member, Tina M. Orns moved to approve the appointment of Robert G. Thomas as Wolcott Street & Water Superintendent; Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

  Chad W. Reynolds as Wastewater Superintendent. Council Michael J. Johnson moved to approve the appointment of Chad W. Reynolds as Wolcott Wastewater Superintendent; Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

  Kenneth Burns as Wolcott Volunteer Fire Department Chief; Council Member, Michael J. Johnson moved to approve the appointment of Kenneth Burns as Wolcott Volunteer Fire Department Chief; Council Member,  Tina M. Orns seconded the motion; and the motion passed 4-0.

  Steve Young as Wolcott Ambulance Service Director; Council Member, Stephen Schemerhorn moved to approve the appointment of Steve Young as Wolcott Ambulance Service Director; Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

In closing, Council Member, Tina M. Orns noted the need for a water rate increase.  Mrs. Orns asked for Council's consideration of graduated water rate increases in 2018.  Wastewater Superintendent, Chad Reynolds added that a Wastewater rate increase is needed as well.

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 15,776.89

Motor Vehicle Highway Fund (MVH)

1,316.72

Park & Recreation

120.17

Riverboat Gaming

450.00

Cumulative Capital Improvement

150.00

Water Operating Fund

6,054.77

Water Utility Bond & Interest

2,430.00

Wastewater Operating Fund

10,630.59

Stormwater

39.21

Ambulance

447.61

Payroll

7,074.94

Payroll Federal W/H

1,097.45

Payroll FICA/Medicare W/H

1,500.58

Payroll Perf W/H

387.63

Payroll PERF Corp Share

1,112.59

Payroll Health Savings Account

140.00

 

 

GRAND TOTAL

$48,729.15

 

 

Payroll Docket

$10,437.66

     Payroll Ending 12/11/2017

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Vice President, Fred A. Young; and the motion passed 4-0.

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