Minutes of the June 06, 2017 Meeting6/6/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, June 6, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Vice President, Fred A. Young and Members,

Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Wastewater Superintendent, Chad Reynolds; Town Marshal, James M. Herre; Town Attorney, Jacob A. Ahler; and Wolcott Volunteer Fire Dept. Chief, Kenneth Burns (entered later). Also present were White County Building & Planning Executive Director, Colin Betts; Country Tan -N - Things Owner, Renee Anker; Residents, Daryl Orns, and Janel Hofstetter; and Barbara Lawson of The New Wolcott Enterprise.

 

Absent

Council Member, Tina M. Orns

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience.

 

Resident, Daryl Orns expressed his concerns relative to the Town sharing resources with the Town of Reynolds and the Town of Chalmers.  Mr. Orns stated that he doesn't feel it is practical to share equipment, as past experience has proven that when equipment is borrowed, at times it is returned in need of repair.  Mr. Orns inquired as to who would be responsible for the repair costs if that were to happen.  Council President, Michael Yelton explained that not all equipment would be shared.  Mr. Yelton stated that it would be equipment not utilized by one Town that one of the other Towns could utilize.  Mr. Yelton added that job sharing will also be part of the conversation between the Towns.  For example, one employee would mow all three Towns, exclusively.  Following some discussion, Council President, Michael A. Yelton thanked

Mr. Orns for expressing his opinion. 

 

Resident, Janel Hofstetter inquired as to what Council is hoping to accomplish for the Town of Wolcott through job and resource sharing.  Council President, Michael A. Yelton explained that Council is exploring different avenues in which to save money in order to keep rate increases at a minimum. Ms. Hofstetter stated her understanding to be that Council is trying to spread labor costs by sharing equipment.  Council President, Michael A. Yelton stated that it would not be equipment exclusively.  Mr. Yelton explained that the Towns would share both, labor costs and equipment.  For example, if three (3) Towns had a Water Co-op, they would hire one employee to operate all three (3) Water Plants and share the cost of employing that individual.  In essence, the employee would receive an increase in pay as he would be paid by each Town; and one Town would not be solely responsible for paying the benefits for that employee as the employee would be considered a part-time employee of each Town; resulting in each Town saving money. Upon Council President, Michael A. Yelton inquiring as to whether or not his explanation made sense; Ms. Hofstetter replied that she understands what is being said, but doesn't necessarily agree with it.

 

White County Building & Planning Executive Director, Colin Betts explained the Resolution of the Wolcott Town Council, Wolcott, Indiana, being located within White County and being a Participating Body of the White County Area Plan Community, Requesting the Executive Director of the Area Plan Department Initiate the Process to Rezone Specific Properties within the Wolcott Town Limits. Mr. Betts stated that the Resolution rezones Parcels located within the Town limits that are currently assigned a residential or business zoning district (which prohibits current and future use and development of the Parcels) to a B-4, General Business Dense Development District.  Mr. Betts added that the purpose of the B-4 General Business Dense Development District is to provide adequate land which will accommodate a mix of uses.  In closing, Mr. Betts stated that needed changes to the Rezone Resolution will be made at the June 12, 2017 Area Plan Commission meeting.  Michael A. Yelton further explained that rezoning of these Parcels removes parking requirements for commercial buildings housing apartments and enables the owners of these properties to subdivide the lot and/or rebuild with less restrictions.  Country Tan -N- Things Owner, Renee Anker expressed her feelings relative to restoring the downtown buildings to their Historic state.  Following some discussion, Country Tan -N- Things Owner, Renee Anker then inquired as to whether or not the rezoning of the Parcels will result in an increase in property taxes.  White County Building & Planning Executive Director, Colin Betts stated that this particular rezone will not affect property taxes.  Following a lengthy discussion, Council President, Michael A. Yelton read Resolution No. PC2017-11 a Resolution of the Wolcott Town Council, Wolcott, Indiana, being located within White County and being a Participating Body of the White County Area Plan Community, Requesting the Executive Director of the Area Plan Department Initiate the Process to Rezone Specific Properties within the Wolcott Town Limits.  Council Vice President, Fred A. Young moved to approve Resolution No. PC2017-11 a Resolution of the Wolcott Town Council, Wolcott, Indiana, being located within White County and being a Participating Body of the White County Area Plan Community, Requesting the Executive Director of the Area Plan Department Initiate the Process to Rezone Specific Properties within the Wolcott Town Limits.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 3-0.

 

White County Building & Planning Executive Director, Colin Betts exited the meeting at this time.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, May 16, 2017 Council Meeting 

Council Vice President, Fred A. Young, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 3-0.

 

Departmental Reports

Wastewater Superintendent, Chad Reynolds reported that per IDEM (Indiana Department of Environmental Management) requirements, the East Lagoon was cleaned.  Mr. Reynolds estimates the removal of 95,000-100,000 gallons. 

 

Wastewater Superintendent, Chad Reynolds informed Council and those present that the Town will be host to the Indian Rural Water Association Line Locating & Valve Exercising Workshop on Wednesday, June 7, 2017.  Chad added that the Workshop will be held at the Community Building.

 

Wastewater Superintendent, Chad Reynolds reported that the mosquito sprayer is scheduled to be certified the first part of next week.  Chad added that the mist particle size has to be certified before spraying for mosquitos.

 

Wastewater Superintendent, Chad Reynolds opened discussion relative to residents cutting down trees and expecting the Town to dispose of the debris.  Chad added that currently they are picking up 4-5 truckloads of sticks, limbs and brush a day; 3 days a week. Following a lengthy discussion, Council Members were in agreement to charge residents for the disposal of tree limbs, branches and brush; with the exception of storm debris.  However, Council Members were not able to determine the amount to charge residents as there are a number of variables to consider.  Council President, Michael A. Yelton directed the Clerk Treasurer to place the Ordinance pertaining to the pickup of sticks, tree limbs, branches and brush in the newspaper.  Mr. Yelton added that the Town will adhere to the stipulations set forth in the Ordinance until the Ordinance is amended and Council determines the amount to charge residents for the disposal of tree limbs, branches and brush.

 

Wastewater Superintendent, Chad Reynolds informed Council that a pile of shingles has been lying in the alley between Second and Third Streets for approximately 8-10 weeks.  Chad added that when the resident, whose home the shingles are from, was questioned; the resident said nothing and walked away.  Council President, Michael A. Yelton requested Ordinance Violation letters be sent to the resident and property owner.

 

Council President, Michael A. Yelton also requested an Ordinance Violation letter be sent to the resident and property owner of 202 W Anderson Street.

 

Council President, Michael A. Yelton opened discussion relative to the need of a compost bin.  Wastewater Superintendent, Chad Reynolds suggested replacing the compost bin with a black dirt bin and restricting access to the stone, sand and dirt by enclosing the area.  Council Members were in agreement to move forward with Mr. Reynolds' suggestion.

 

Wolcott Town Marshal, James M. Herre presented his department's activity report for the month of May 2017.

 

Wolcott Town Marshal, James M. Herre inquired as to Council's position on settling the 2017 Police Ford Explorer Interceptor's hail damage claim.  Marshal Herre added that he closed the claim with the Town's insurance company, Employers Mutual Casualty Insurance Company and is pursuing a settlement with Move Over Outfitters? insurance company through the owner of Move Over Outfitters.  Marshal Herre stated that upon Council approval, he will move forward with acquiring an estimate from the Dent Doctor and settle the claim with Move Over Outfitters' insurance company in that manner.   Council Members were in agreement for Marshal Herre to settle the claim at his discretion.     

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns informed Council of the vandalism to the slate shingles on the South side of the Depot.  Mr. Burns added that he will report the vandalism to the Railroad.

 

Clerk-Treasurer, Tammy L. Seward informed Council that she attended an INDOT Community Crossings Matching Grant Workshop on Monday, May 22, 2017.  Mrs. Seward provided Council with a brief summary of the 2017 Community Crossings Matching Grant Program by stating the following:

       The 2017 match ratio for cities smaller than 10,000 is 75%-State/25%-Local

       Applications opened Monday, June 5, 2017

       Preliminary estimates, asset management plan, project location map and financial commitment letter must be submitted with application

       Deadline to submit the application and pertaining documents is Friday, July 14, 2017

       State's 75% match can only be used for materials

Mrs. Seward added that the Town's Road Asset Management Plan relative to the Community Crossings Matching Grant was approved by LTAP.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       Received payment from the Town of Reynolds for April's Wastewater Testing Fee in the amount of $500.

       The Town of Reynolds has been invoiced $500 for May's Wastewater Testing Fee.

 

Council President, Michael A. Yelton provided an update relative to the Water System Improvements Project.  Mr. Yelton stated that he spoke with Vince Sommers of Commonwealth Engineering, Inc. and reiterated the importance of qualifying for the second round of Rural Development's National Pool Grant funding. Mr. Yelton added that he informed Mr. Sommers that the Water Treatment System is deteriorating and the Town is having to front the cost of repairs to the System that were to be grant funded. 

 

Clerk-Treasurer, Tammy L. Seward provided an Agenda listing the following items pertaining to the Water System Improvements Project:

       Applicant and Project are eligible for funding

       USDA Rural Development application is in the Underwriting process

       USDA Rural Development requested a User Profile for Utilities

 

Council President, Michael A. Yelton stated that Lt. Governor Crouch and the Office of Community and Rural Affairs awarded the Town $160,494 for the clearance and demolition of the 129 West Market Street property.  Mr. Yelton added that Shawn Cain of Kankakee-Iroquois Regional Planning Commission will aid the Town in moving forward with the grant process.

 

Council President, Michael A. Yelton read, by title, Ordinance No. 2017-10, an Ordinance Amending the Ordinance Number of Ordinance No. 2017-07, An Ordinance Amending Ordinance No. 2015-07, An Ordinance to Establish a Sidewalk Fund in the Town of Wolcott, Indiana.  Council Member, Michael J. Johnson moved to approve said Ordinance No. 2017-10, an Ordinance Amending the Ordinance Number of Ordinance No. 2017-07.  Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 3-0.

 

Council President, Michael A. Yelton set the Public Hearing date for Ordinance No. 2017-12, An Ordinance Amending the Billing Cycle, Flat Assessment Fee and Parcel Considerations of Ordinance No. 2013-03, An Ordinance Amending the Stormwater Assessment Fee in Accordance with Wolcott Town Ordinance No. 2010-02, An Ordinance to Establish the Fee to Provide Revenue to the Stormwater Fund for Tuesday, June 20, 2017.

 

Clerk-Treasurer, Tammy L. Seward informed Council, and those present, that a third cardboard container was placed in the Recycling Area on Wednesday, May 31, 2017.

 

Town Attorney, Jacob A. Ahler opened discussion relative to the Temporary Housing Ordinance.  Mr. Ahler expressed his concerns regarding policy standpoint and enforcement issues that may arise.  Mr. Ahler suggested revising the Ordinance making it Phase Specific to the Meadow Lake Wind Farm Project(s).  Following a lengthy discussion, Council Members were in agreement to have Town Attorney, Jacob A. Ahler, convert the Temporary Housing Ordinance to a Resolution pertaining exclusively to the current Phase of the Meadow Lake Wind Farm Project.  No action was taken.   

 

Council President, Michael A. Yelton opened discussion relative to increasing the amount the Town donates to the Wolcott Summer Festival.  Mr. Yelton stated that the Wolcott Summer Festival Committee presented a request for the Town to consider increasing the amount the Town donates to aid in covering the cost of Security.  Following a lengthy discussion relative to the numerous security issues that may arise, Country Tan -N- Things owner, Renee Anker stated that she would make contact with the National Guard inquiring as to whether or not they would be able to assist with security services for the July 4th Festival.   Additionally, Town Attorney, Jacob A. Ahler suggested an indemnification clause be placed in the contract between the Town and the Wolcott Summer Festival Committee to provide the Town protection against possible loss, damage, or liability that may be the result of a security issue.  Council Vice President, Fred A. Young then moved to approve donating the amount appropriated ($2,500) as the Wolcott Summer Festival donation for the budget year 2017, subject to acceptance of the contract containing the indemnification clause, between the Wolcott Summer Festival and the Town of Wolcott; and upon the Wolcott Summer Festival Committee purchasing a special events liability insurance policy in the value of One Million Dollars or more, and showing proof of the same to the Town.  Council Member, Michael J. Johnson seconded the motion; and the motion

passed 3-0. 

 

Clerk-Treasurer, Tammy L. Seward, on behalf of the owners of the 108 South Range Street Parcel, informed Council that due to pavement build-up of the alley, during a rain event, water enters the building and is causing damage. Some discussion followed.  No action was taken.

 

Council President, Michael A. Yelton informed Council and those present that he met with the White County Surveyor, Brad Ward, relative to the drainage issues the Town is experiencing and cleaning of the waterways.  Mr. Yelton stated that Mr. Ward presented him with a petition that needs to be completed by the Town in order to have the waterways cleaned.   Mr. Yelton added that discussion regarding the elevation of the West and East ends of the Unroe Ditch being higher than the rest of the ditch led to discussing ways to resolve the drainage issues this creates.  Mr. Yelton stated that the County will be shooting elevations basically to see what steps need to be taken to clean the waterways. 

 

Council President, Michael A. Yelton stated that the White County Surveyor, Brad Ward, informed him that property adjoining the Unroe Ditch is to be treated as any other easement.  Hence, it is the responsibility of the property owner whose property adjoins the ditch to maintain that area of the ditch. Following some discussion, Council President, Michael A. Yelton stated that he is pursing different options in which to make the ditches basically maintenance free.

 

Council President, Michael A. Yelton asked for a motion to cancel the Council Meeting scheduled for Tuesday, July 4, 2017.   Council Member, Stephen Schemerhorn moved to cancel the Tuesday, July 4, 2017 Council Meeting in observance of the July 4th Holiday.  Council Vice President, Fred A. Young seconded the motion; and the motion passed 3-0.  The Clerk-Treasurer will place an ad in the newspaper notifying the public that the only Council Meeting in July will be held on Tuesday, July 18, 2017 as the Tuesday, July 4, 2017 Council Meeting is canceled in observance of the July 4th Holiday.      

 

Council President, Michael A. Yelton set the Additional Appropriation of Funds Public Hearing date for the 129 W Market Street Clearance Project local match for Tuesday, July 18, 2017.

 

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

$ 27,717.56

Motor Vehicle Highway Fund (MVH)

5,279.70

Park & Recreation

500.00

Cumulative Capital Improvements

109.87

Water Operating Fund

13,318.74

Water Utility Meter Deposit

150.00

Wastewater Operating Fund

8,640.67

Stormwater

2.00

Ambulance

63.18

Payroll

19,996.40

Payroll Federal W/H

2,218.65

Payroll FICA/Medicare W/H

4,008.24

Payroll State/County W/H

868.81

Payroll PERF W/H

784.61

Payroll PERF Corp Share

2,249.82

Payroll Health Savings Account

280.00

Payroll Medical

800.38

Payroll Liberty National

187.48

 

 

GRAND TOTAL

$87,176.11

 

 

Payroll Docket

$9996.41

     Payroll Ending 05/15/2017

 

 

 

Payroll Docket

$17301.41

     Payroll Ending 05/29/2017

 

           Council Members - $7087.50

 

           Employees - 10,213.91

 

 

 

Utility Adjustments

$716.43

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Vice President, Fred A. Young; and the motion passed 3-0.

 

 

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