Minutes of the August 1, 2017 Meeting8/1/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, August 1, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Vice President, Fred A. Young and Members,

Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Wastewater Superintendent, Chad Reynolds, Town Attorney, Jacob A. Ahler, Town Marshal, James M. Herre; and Wolcott Volunteer Fire Dept. Chief, Kenneth Burns. Also present were Vince Sommers of Commonwealth Engineering, Inc.; Shawn Cain, Kankakee-Iroquois Regional Planning Commission Grant Administrator; Sara DeYoung, RWCDC Executive Director; Crafts Unlimited Owners, Mr. and Mrs. Cuppy; Contractor, Ron McClure and Residents,  Daryl Orns, and Marsha Orns; and Barbara Lawson of The New Wolcott Enterprise.

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

KIRPC Grant Administrator, Shawn Cain stated her reason for being in attendance was to request Council approval for Council President, Michael A. Yelton to execute the Grant Administration Agreement, which details a Consultant compensation fee in the amount of $14,327, between the Town of Wolcott and Kankakee-Iroquois Regional Planning Commission (KIRPC) relative to the Blight Clearance Project.  However, since the Town has not received the signed and approved Grant Contract, in the amount of $160,494, from the Office of Community and Rural Affairs, the Grant Administration Agreement cannot be executed.  Mrs. Cain asked Council to consider a motion for Council President, Michael A. Yelton, to execute the Grant Administration Agreement upon receipt of the signed and approved Grant Contract from OCRA.  Council President, Michael A. Yelton entertained a motion for approval to sign the Grant Administration Agreement, at will, upon receipt of the signed and approved Grant Contract from OCRA.  Council Vice President, Fred A. Young moved to approve Council President, Michael A. Yelton execute the Grant Administration Agreement between the Town of Wolcott and Kankakee-Iroquois Regional Planning Commission upon receipt of the signed and approved Grant Contract from OCRA.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

KIRPC Grant Administrator, Shawn Cain exited the meeting at this time.

 

Vince Sommers of Commonwealth Engineers, Inc. congratulated the Town on receiving a "Letter of Conditions" from USDA Rural Development relative to the Water System Improvements Project funding; which indicated that the Town was approved for a $2.5 million grant and $2.1 million loan. Mr. Sommers added that receiving over 50% in grant funding for an existing facility is exceptional.  Mr. Sommers stated that upon approval of the "Letter of Conditions" by Rural Development's approving authority, Rural Development will issue a signed 1940-1 document to the Town of Wolcott, which will obligate the funds in the Town's name.  Mr. Sommers reviewed the revised estimated Preliminary Rate Study from Umbaugh, (which was based on a 40-year loan in the amount of $2,130,000 at the current interest rate of 2%) with Council and those present, which reflects an approximate $11.17 monthly increase in the average residential bill based on 4,000 gallons of consumption.  This estimated increase would result in the approximate average residential monthly bill increasing from $28.76 per month (for 4,000 gallons) to $39.93.  Mr. Sommers stated that in talking to White County Economic Development Executive Director, Randy Mitchell, the Town needs to request placement on the White County Commissioners' meeting docket requesting approval for the Town to assume a $300,000 interest-free loan with the County, using the 1940-1 document as collateral, so the Town can move forward with the design phase of the Water System Improvements Project as funds are not accessible until you bid the Project; and you are not able to bid the Project until the design is complete.  Mr. Sommers stated that in the Town assuming said loan, upon the Town closing on the loan with Rural Development, the $300,000 interest-free loan will be paid to the County. In the event the County isn?t able to front the Town an interest-free loan in the amount of $300,000, Mr. Sommers stated that the Town will have to pursue a Bond Anticipation loan. 

 

In closing, Mr. Sommers provided a preliminary timeline for the Water System Improvements Project as follows:

September 2017 ? receive authorization to move forward with the Plans/Specs of the Project contingent on the $300,000 design phase loan.

Present the Plans/Specs to the Indiana Department of Environmental Management (IDEM) the first of the year (2018), for a 60-day review.

March-April 2018 ? Bid Project

May-June 2018 ? Close on Loan

June 2018 - Start Construction

Mr. Sommers encouraged Council to pursue the avenue of an interest-free loan with White County, and stated that if that is the desire of the Council, it is the responsibility of the

Clerk-Treasurer to place the Town on the White County Commissioner?s meeting docket.

 

RWCDC Executive Director, Sara DeYoung informed Council that she attended a Healthy Community Workshop directed by Tracey Cochran of the White County Health Coalition. Sara stated that the Wolcott group was charged with a Park to Downtown connection by means of walking, by the Health-By-Design organization.  Sara added that the Health-By-Design organization encourages communities to incorporate ways residents can readily and easily make healthy lifestyle choices such as walking or riding bikes, versus driving.

 

RWCDC Executive Director, Sara DeYoung stated that she will be participating in a Poverty Simulation Workshop led by Tri-County School Corporation Superintendent, Dr. Kathy Goad. Sara stated that the Workshop is designed to help participants understand what it might be like to live in a low-income family and the challenges they face trying to survive from month to month.

 

RWCDC Executive Director, Sara DeYoung stated that in updating the RWCDC website, she is taking pictures of the Wolcott community to post on the website.  Sara added that it is her hope that the pictures will reflect that Wolcott is a safe, enjoyable, and neighborly community; in turn enticing people to live and/or raise their family here.

 

RWCDC Executive Director, Sara DeYoung announced that Mellow on the Market will be held on Saturday, August 26, 2017 from 5 p.m. ? 10 p.m. on Market Street. 

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

Tuesday, July 18, 2017 Stormwater Ordinance No. 2017-12 Public Hearing

Tuesday, July 18, 2017 Rainy Day Fund Additional Appropriation Public Hearing

Tuesday, July 18, 2017 Council Meeting 

Council Vice President, Fred A. Young, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 3-0.

 

Departmental Reports

Wastewater Superintendent, Chad Reynolds reported that the Clear Water Well Project is underway and that the exiting housing will have to be removed and covered all in one day.  Mr. Reynolds added that Schuh Construction is estimating that this will be done Thursday or Friday of this week, weather permitting.

 

Wolcott Town Marshal, James M. Herre presented his department?s activity report for the month of July 2017.

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns - nothing forthcoming.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience. 

 

Crafts Unlimited Gifts owner, Judy Cuppy asked Council for any suggestions they might have to attract business.  Mrs. Cuppy stated that even though she doesn't know anything about Mellow on the Market, she is open to participating in it to promote business.  Following some discussion, RWCDC Executive Director, Sara DeYoung suggested Mrs. Cuppy talk to White County Economic Development Director, Randy Mitchell and provided other helpful ideas.  RWCDC Executive Director, Sara DeYoung also stated that she would work with Mrs. Cuppy on ways to entice people driving through Town to stop and shop; and residents to patronize her business.  

 

Crafts Unlimited Gifts owners, Mr. and Mrs. Cuppy exited the meeting at this time.          

 

Contractor, Ron McClure on behalf of resident, Glenn Ford, stated that Mr. Ford is applying for a Driveway Permit to extend his driveway; and in talking to White County Building & Planning the Permit application has to be approved by Council.  Clerk-Treasurer, Tammy L. Seward stated that Driveway Permits are issued by the County Highway Department.  Following some discussion, Town Attorney, Jacob A. Ahler stated that he would review the Driveway Permit application and advise Contractor, Ron McClure as to the approval process upon adjournment.

 

Clerk-Treasurer, Tammy L. Seward requested approval to pay the invoice submitted by Darryl Miller in the amount of $400 for grinding out four (4) tree stumps.  Mrs. Seward inquired as to whether the Town should afford the cost of the four (4) tree stumps since three (3) of the stumps were in the Park.  Council President, Michael Yelton stated that the Town will afford the cost of grinding one (1) tree stump in the amount of $100 and the Park will afford the cost of grinding three (3) tree stumps in the amount of $300.  Council President, Michael A. Yelton then entertained a motion to approve paying $300 of the $400 invoice from the Park Fund and $100 from the MVH Fund.  Council President, Fred A. Young moved to approve paying $300 of the $400 invoice submitted by Darryl Miller for grinding out four (4) tree stumps out of the Park Fund and $100 out of the MVH Fund.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.  

 

Clerk-Treasurer, Tammy L. Seward requested approval to transfer $47.70 from Riverboat/Transfer Out, Acct. #242001520.000 to IHCDA Home Rehabilitation/Transfer In, Acct. #230001920.000 to finance the IHCDA Housing Project Public Notice for Bids Publisher?s Claim to The New Wolcott Enterprise.  Council Vice President, Fred A. Young moved to approve the transfer of $47.70 from Riverboat/Transfer Out, Acct. #242001520.000 to IHCDA Home Rehabilitation/Transfer In, Acct. #230001920.000 to finance the IHCDA Housing Project Public Notice for Bids Publisher?s Claim to The New Wolcott Enterprise.  Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

Received payment from the Town of Reynolds in the amount of $500 for June?s Wastewater Testing Fee.

The Town of Reynolds has been invoiced $500 for July?s Wastewater Testing Fee.

Budget Meeting with Budget Field Representative, Miranda Bucy, on Monday, August 28th

 

RWCDC Executive Director, Sara DeYoung exited the meeting at this time.

 

OLD BUSINESS

 

Council President, Michael A. Yelton read, by title, Ordinance No. 2017-12, An Ordinance Amending the Billing Cycle, Flat Assessment Fee, and Parcel Considerations of Ordinance No. 2013-03 An Ordinance Amending the Stormwater Assessment Fee in Accordance with Wolcott Town Ordinance No. 2010-02, An Ordinance to Establish the Fee to Provide Revenue to the Stormwater Fund. Council President, Michael A. Yelton stated that at this time opportunity is given for the offering of amendments. No amendments were forthcoming.  Council Vice President, Fred A. Young moved that the ordinance be adopted as read; Council Member, Michael J. Johnson seconded the motion to adopt the ordinance as read; and the motion passed 4-yeas and 0 nos. Yea ? Fred A. Young, Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn.

 

Vince Sommers of Commonwealth Engineers, Inc. exited the meeting at this time.

 

Council President, Michael A. Yelton opened discussion relative to Resolution 2017-13, A Resolution Allowing for Temporary Housing Structures within the Corporate Limits of the Town of Wolcott relative to Phase V of the Windmill Erection Project.  Mr. Yelton stated that White County Area Plan Executive Director, Colin Betts, informed Council that the proposed Resolution, as written, would be in violation of the existing White County Indiana Zoning Ordinance.  Town Attorney, Jacob A. Ahler stated that Council does not have the authority to enact a Resolution/Ordinance that would circumvent any Federal, State or County Zoning Code.  Mr. Ahler stated that his position relative to the Temporary Housing Resolution is that the Resolution to allow Temporary Housing within the corporate limits of the Town cannot be passed at this time.  However, it is at the discretion of Council as to whether or not they take action or leave it to the County to enforce the Zoning Board?s concerns.  

 

Following some discussion, Council Member, Stephen Schemerhorn moved to table the approval of Resolution 2017-13, A Resolution Allowing for Temporary Housing Structures within the Corporate Limits of the Town of Wolcott relative to Phase V of the Windmill Erection Project.  Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

 

IHCDA Housing Grant

Clerk-Treasurer, Tammy L. Seward stated that Star Development Grant Administrators, Mark & Joyce McCarty recommend Council reject the sole bid received due to the need for local, more competitive bids.  Town Marshal, James M. Herre, stated that he was contacted by an approved applicant and they (applicant) conveyed that they (applicant) felt pressured to have repairs done to their home that they (applicant) don?t feel is necessary.  Discussion ensued.  No action was taken.

 

Water Treatment System Improvements Project Funding

Council President, Michael A. Yelton, opened discussion relative to approving the "Letter of Conditions" relative to the Water Treatment System Improvements Grant/Loan.  Mr. Yelton stated that the "Letter of Conditions" states that the USDA Rural Development is offering the Town of Wolcott a $2,546,000 grant and $2,130,000 loan to fund the Water Treatment System Improvements Project.  Mr. Yelton stated that the terms of the loan are as follows:

Loan Amount - $2,130,000

Term - 40 years

Interest Rate - 2%

Semi-Annual Payment - $38,808.60

Debt Service Reserve equal to at least one annual loan installment of $77,618

Under the Legal Counsel of Town Attorney, Jacob A. Ahler, Council Vice President, Fred A. Young moved to accept USDA Rural Development's Letter of Conditions relative to funding the Water Treatment System Improvements Project.  Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

 

129 West Market Street Clearance Project Grant

Prior to the closing of KIRPC Grant Administrator, Shawn Cain?s presentation, Council Vice President, Fred A. Young moved to approve Council President, Michael A. Yelton execute the Grant Administration Agreement between the Town of Wolcott and Kankakee-Iroquois Regional Planning Commission upon receipt of the signed and approved Grant Contract from OCRA.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Council President, Michael A. Yelton was not able to provide an update concerning the sidewalk transition on the West side of the Library to and from US 24.

 

NEW BUSINESS

 

Council President, Michael A. Yelton read the letter from the USS Indiana Commissioning Committee which provided an update on the Commissioning of the New USS Indiana.  The letter urges each community to find a way to participate in this once-in-a-lifetime event and to provide an idea on how the community plans to participate by contacting the USS Indiana Commissioning Committee by letter, email or on Facebook.

 

Town Attorney, Jacob A. Ahler opened discussion relative to drafting an Ordinance pertaining to the collection of sticks, limbs, branches and brush by asking Council if they want to implement a fine for disregarding said Ordinance. Mr. Ahler added that the Ordinance that is in place relative to the fines assessed for Ordinance violations needs enhanced.  Following some discussion, Council President, Michael A. Yelton asked for a motion to table discussion relative to the sticks, limbs, branches and brush collection Ordinance.  Council Member, Stephen Schemerhorn moved to table discussion relative to the sticks, limbs, branches and brush collection Ordinance.  Council Vice President, Fred A. Young seconded the motion; and the motion passed 4-0.    

 

Resident, Daryl Orns inquired as to how residents are to dispose of sticks, branches, brush and tree trimmings.  In short answer, Council President, Michael A. Yelton responded "How much would a resident be willing to pay for that service?"  Mr. Yelton proceeded to explain that collection of sticks, branches, brush and tree trimmings is hard to schedule, in turn, making it near impossible for the Town to budget for that service.  Mr. Yelton also expressed Council's concern relative to charging all residents for a service that not all residents benefit from. Discussion ensued.

 

Council Member, Michael J. Johnson opened discussion relative to Princeton Township leasing property to the Town and the Anson Wolcott Historical Society.  Council President, Michael A. Yelton proceeded to enlighten Town Attorney, Jacob A. Ahler of the lease between the Township and the Town; the lease between the Township and the Anson Wolcott Historical Society; and the sublease between the Anson Wolcott Historical Society and the Wolcott Park Board.  Council President, Michael A. Yelton asked Town Attorney, Jacob A. Ahler's opinion as to where liability rests in regards to the Park.  Town Attorney, Jacob A. Ahler stated that from what has been stated and without having read the documents being referenced, liability rests on the Township unless documentation is produced stating otherwise.  Following some discussion, Town Attorney, Jacob A. Ahler stated that the leases can be reorganized, clarifying who is responsible and where liability rests in regards to the different tracts of the Park

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

 

Accounts Payable

 

General Fund

 15,805.53

Motor Vehicle Highway Fund (MVH)

1,398.51

Park & Recreation

500.00

Cumulative Capital Improvements

20.00

Water Operating Fund

9,871.30

Water Utility Meter Deposit

450.00

Wastewater Operating Fund

5,786.29

Stormwater

2.00

Ambulance

1,803.70

Payroll

6,759.91

Payroll Federal W/H

1,085.36

Payroll FICA/Medicare W/H

1,442.54

Payroll State/County W/H

884.09

Payroll Perf W/H

387.63

Payroll PERF Corp Share

1,112.59

Payroll Health Savings Account

140.00

Payroll Medical

710.72

 

 

GRAND TOTAL

$48,160.17

 

 

Payroll Docket

$9,933.91

     Payroll Ending 07/24/2017

 

 

 

Utility Adjustments

-875.24

 

 

Council Member, Stephen Schemerhorn moved to adjourn the meeting; the motion was seconded by Council Member, Tina M. Orns; and the motion passed 4-0.

 

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