Minutes of the August 15, 2017 Meeting8/15/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, August 15, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Vice President, Fred A. Young and Members,

Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Wastewater Superintendent, Chad Reynolds; Water/Street Superintendent, Robert Thomas; Town Marshal, James M. Herre; and Wolcott Volunteer Fire Dept. Chief, Kenneth Burns. Also present were Park Board President, Lori Bussell; Vince Sommers of Commonwealth Engineering, Inc.; White County Building & Planning Executive Director, Colin Betts; and Residents, Kurtis Dye, Darwin Miller, and Janel Hofstetter; and Barbara Lawson of The New Wolcott Enterprise. Resident, Kim Hensler, entered later.

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton opened Park Board Member "Letters of Interest" received from the following candidates: 

            Andrea Gretencord

       William D. Sallee

       Renee Anker

       Linda Foster

       Dave Wilkerson

       Matt Hall

       Wolcott Town Marshal, James M. Herre

Acting in accordance with the Ordinance Establishing a Department of Parks and Recreation dated April 1, 1980 and based on the following criteria:

       Parents who have children who want to use the Park.

Council President, Michael A. Yelton
appointed William D. Sallee and Matt Hall to fill the Park Board Member Seats vacated by the resignation of Carey Jordan and Robert Worley. Mr.Yelton requested Park Board President, Lori Bussell notify William D. Sallee and Matt Hall of their appointment to the Roger Wolcott Park Board.

Vince Sommers of Commonwealth Engineers, Inc. stated that he received a preview indicating that the Town should be receiving, in the mail, an approved 1940-1 Authentication Document from USDA Rural Development relative to the Water System Improvements Project funding.  Mr. Sommers stated that the approved 1940-1 validates that the Town was approved for a $2,546,000 Grant and a $2,130,000 Loan locked in with a 2% interest rate for 40 years.  Mr. Sommers requested Council's approval for Commonwealth Engineers, Inc. to move forward with the design phase of the Water System Improvements Project. Mr. Sommers stated that upon Council authorizing Commonwealth Engineers, Inc. to move forward with the design phase, the first step will be surveying.  Once that is completed, being able to move forward with the Plans/Specs of the Project is contingent on the $300,000 design phase loan.  Council President, Michael A. Yelton stated that in talking to the White County Commissioners, the County is onboard with funding the Town a $300,000 interest-free loan, to be paid back to the County upon the Town closing on the loan with Rural Development. Council President, Michael A. Yelton entertained a motion to authorize Commonwealth Engineers, Inc. to move forward with the design phase of the Water System Improvements Project. 

Council Vice President, Fred A. Young moved to authorize Commonwealth Engineers, Inc. to move forward with the design phase of the Water System Improvements Project.

Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0. 

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience. 

 

Resident, Kurtis Dye on behalf of the Wolcott Christian Church requested permission to close Second Street between North and School Streets for the church's annual Street Fair, which will be held Sunday, September 24, 2017 from 1-7 p.m. Council Vice President, Fred A. Young moved to approve closing Second Street between North and School Streets for the church's Annual Street Fair, which will be held Sunday, September 24, 2017 from 1-7 p.m.; Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

 

Vince Sommers of Commonwealth Engineers, Inc. exited the meeting at this time.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, August 1, 2017 Council Meeting

       Wednesday, August 2, 2017 Executive Session - Park Leases

       Wednesday, August 2, 2017 Executive Session-Research Salaries/Evaluate Personnel

       Tuesday, August 8, 2017 Budget Work Session

Council Vice President, Fred A. Young, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Departmental Reports

 

Water/Street Superintendent, Robert Thomas - nothing forthcoming

 

Wastewater Superintendent, Chad Reynolds reported the following:

  •     The golf cart incident that damaged the storage building at the Wastewater Plant has been resolved.
  •     The bulk bins have been moved to the Wastewater Plant and the compost bin has been removed.
  •     The Clear Water Well Housing Project is complete; the lift is to be removed in the next day or so; and a resident will be taking the scrap metal.   

 

Wolcott Town Marshal, James M. Herre informed Council of complaints he has received relative to residents using the dead end of streets in Town for parking. Following some discussion, Council Members were in agreement that regulations of streets also apply to the dead end of streets.  Marshal Herre is to address the issue by notifying the resident in violation; and if the resident does not comply, remove the vehicle.

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns - nothing forthcoming.

 

Park Board President, Lori Bussell - nothing forthcoming.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       Insurance Review Meeting with Phil Baer of Heiny Insurance on Thursday, August 17th at 10:00 a.m.

       Budget Meeting with Budget Field Representative, Miranda Bucy, on Monday, August 28th

 

OLD BUSINESS

 

Council President, Michael A. Yelton opened discussion relative to stick/limb and branch collection by stating that when the wind blows and sticks, limbs and/or branches fall out of a tree that is considered storm debris.  Mr. Yelton stated that when residents place sticks, limbs and/or branches that have naturally fallen from the tree along the side of the road; the Town is responsible for collecting them. Following a lengthy discussion, Council Members were in agreement that the Street Department will collect sticks, limbs and/or branches that have naturally fallen from the tree if placed along the side of the road.  However, disposal of any remains of a tree trimming, tree or trees that have been cut down or removed by a resident or a tree removal company/contractor and brush is the responsibility of the homeowner.  

 

IHCDA Housing Grant

Clerk-Treasurer, Tammy L. Seward stated that Star Development Grant Administrators, Mark & Joyce McCarty recommend Council reject the sole bid received due to the need for local, more competitive bids.  Council President, Michael A. Yelton entertained a motion to reject the sole bid received relative to the IHCDA Housing Grant Project.  Council Vice President, Fred A. Young, moved to reject the sole bid received, due to the need for local, more competitive bids.  Council Member, Tina M. Orns seconded the motion; and the motion passed 4-0.

 

Water Treatment System Improvements Project Funding

Clerk-Treasurer, Tammy L. Seward informed Council, and those present, of the results of the Compliance Review Interview with David Hacker of USDA Rural Development.  Mrs. Seward reported that the Town is in compliance with the Federal Laws Prohibiting Discrimination.  Mrs. Seward stated that Rural Development mandates that the Town request current and new residents, who come into the Clerk-Treasurer's office, complete a survey, which will aid in monitoring the Town's compliance with the Federal Laws Prohibiting Discrimination.  Mrs. Seward added that the data collected will be reviewed prior to closing on the USDA Rural Development Loan and every 3 years thereafter, for the life of the loan to ensure that the Town remains in compliance.  Mrs. Seward also stated that a nondiscrimination statement must be included on all print and non-print materials and that the Town has to have interpretation services available.  White County Building & Planning Executive Director, Colin Betts stated that the County offers interpretation services.

 

Council President, Michael A. Yelton directed Wastewater Superintendent, Chad Reynolds to contact the State Highway relative to the sidewalk transition on the West side of the Library,   since the sidewalk transition was part of the INDOT US 24 TE Grant Project and is not holding up.  Resident, Darwin Miller recommended that the sidewalk in front of the property located at

605 N. Range Street be brought to the State Highway's attention as well. 

 

Resident, Kurtis Dye inquired as to who is responsible for trees and sidewalks located in the easement of properties.  Council President, Michael A. Yelton stated that sidewalks and trees located in the easement of properties are property of the Town; and the responsibility of the homeowner. Upon Mr. Yelton explaining the 50/50 Sidewalk Enhancement Program to Mr. Dye; Mr. Dye asked the Town's position on the removal of a tree located in the easement if the tree is causing the sidewalk to buckle.  Following a lengthy discussion, it was determined that it is the homeowner's decision whether to remove the tree and replace the sidewalk; or leave the tree and remove the sidewalk.  

NEW BUSINESS

 

Clerk-Treasurer, Tammy L. Seward requested clarification of the Ordinance Violation Complaint procedures.  Mrs. Seward stated that a number of the Ordinance Violation letters sent regarding properties that are in a state of neglect are ignored as they are not enforced.  Following a lengthy discussion, Council Members were in agreement to proceed with said Ordinance Violations whereas, after notification, the property owner does not comply, all costs and expenses related to the enforcement of the Town Ordinances or the Town Code, which includes but is not limited to, the Town cleaning the property and the reasonable attorney's fees, shall be that of the property owner.

 

Council President, Michael A. Yelton scheduled an Executive Session to research salaries and evaluate personnel as per IC 5-14-1.5-6 (9) for Wednesday, September 6, 2017 immediately following the 2018 Budget Work Session, in the Community Room of the Wolcott Town Hall.  

 

Council President, Michael A. Yelton scheduled a 2018 Budget Work Session for Wednesday, September 6, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall.

 

Council President, Michael A. Yelton set the 2018 Budget Public Hearing Date for Tuesday, September 19, 2017 at 6:00 p.m. The 2018 Budget Public Hearing will be held in the Community Room of the Wolcott Town Hall prior to the regularly scheduled meeting. 

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 10,771.41

Motor Vehicle Highway Fund (MVH)

2,049.64

Park & Recreation

769.73

IHCDA Home Rehabilitation

47.70

Riverboat Gaming

47.70

Cumulative Capital Improvements

130.00

Water Operating Fund

5,331.28

Wastewater Operating Fund

9,900.19

Ambulance

543.24

Payroll

7,003.12

Payroll Federal W/H

1,128.94

Payroll FICA/Medicare W/H

1,493.44

Payroll Perf W/H

396.98

Payroll PERF Corp Share

1,137.23

Payroll Health Savings Account

140.00

Payroll Liberty National

187.48

 

 

GRAND TOTAL

$41,078.08

 

 

Payroll Docket

$10,266.41

     Payroll Ending 08/07/2017

 

 

 

Utility Adjustments

 

 

 

Council Vice President, Fred A. Young moved to adjourn the meeting; the motion was seconded by Council Member, Michael J. Johnson; and the motion passed 4-0.

 

 

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