MInutes of the September 19, 2017 Meeting9/20/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, September 19, 2017 immediately following the 2018 Budget Public Hearing, in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Vice President, Fred A. Young and Members,

Tina M. Orns, Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Wastewater Superintendent, Chad Reynolds;  

Town Marshal, James M. Herre and Park Board President, Lori Bussell. Also present were Residents, Daryl Orns and Janel Hofstetter; and Barbara Lawson of The New Wolcott Enterprise.

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience.

 

Resident, Daryl Orns asked if the Park Leases and Sublease situation had been resolved.  Council President, Michael A. Yelton stated that it has not. Some discussion followed.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, September 5, 2017 Council Meeting

       Wednesday, September 6, 2017 Budget 2018 Work Session

       Wednesday, September 6, 2017 Executive Session

Council Vice President, Fred A. Young, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

 

Departmental Reports

 

Wastewater Superintendent, Chad Reynolds reported that the water leak on West Scott Street was repaired.

 

Wastewater Superintendent, Chad Reynolds stated that hydrants will be flushed the week of September 25, 2017, weather permitting.

 

Wastewater Superintendent, Chad Reynolds provided a streets repairs update.  Mr. Reynolds stated that preparation of the streets is complete and, weather permitting; the project should be completed Wednesday, September 20, 2017.

 

Wastewater Superintendent, Chad Reynolds presented Council with an estimate from Acculevel, in the amount of $3,680, relative to repairing the sidewalk transition on the West side of the Library and the sidewalks along US 24.  Chad stated that there are 28 or 29 areas where the sidewalks along US 24 are raised " - ".  With receiving only one bid, Council President, Michael A. Yelton requested another estimate be attained for juxtaposing purposes.  Mr. Yelton suggested contacting All-Con Leveling, Inc. in Rossville. Some discussion followed.  ADA compliance requirements relative to the Water System Improvements loan/grant with USDA Rural Development were also discussed. Council Member, Tina M. Orns inquired as to whether or not ADA Compliance regulations specify an offset range in which sidewalks must be leveled to be ADA compliant. Council President, Michael A. Yelton stated that he is certain there is, however probably not a concern as when you transition from concrete to asphalt, or asphalt to concrete, there is usually a " - " offset.  

 

Council Member, Tina M. Orns suggested optimizing the use of Town funds and addressing known compliance issues such as the absence of an ADA transition of the new sidewalk the school installed.  Council President, Michael A. Yelton stated that in talking to School Superintendent, Dr. Kathy Goad and a School Board Member, they were not aware that the new sidewalk had to have an ADA transition to the road.  Mr. Yelton proposed to Council that the Town install a sidewalk from North Street to School Street on 4th Street, tying into the new sidewalk the school installed, with accessibility ramps on each end.    Mr. Yelton added that this would exercise the Town's compliance with regard to the Water System Improvements loan/grant ADA Compliance requirements relative to the USDA Rural Development Compliance Review.  Clerk-Treasurer, Tammy L. Seward inquired as to how Council proposes to fund this Project.  Council President, Michael A. Yelton stated that the funds allocated for the Sidewalk Enhancement Program would be used.  The Clerk-Treasurer informed Council that as established by an Ordinance, those funds can only be used for residential sidewalks.  Council President, Michael A. Yelton stated that he is aware of that and the Ordinance will have to be revised. Following a lengthy discussion, Council Member, Stephen Schemerhorn moved to table the discussion due to the lack of substantial information.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0. 

 

Wastewater Superintendent, Chad Reynolds reported that the starter in the Ford F-450 and the timing chain in the Ford F-250 had to be replaced.  Chad stated that Mike's Auto Repair replaced the starter in the Ford F-450 but did not feel comfortable replacing the timing chain in the Ford F-250 and recommended the truck be taken to Gutwein Motor Company, Inc. in Monon for repair.  Chad added that Gutwein Motor Company called and confirmed that is was the timing chain and the estimated cost of repair was around $3,000.  Upon reporting this to Council President, Michael A. Yelton; Mr. Yelton requested the Ford F-250 be completely inspected to eliminate the need for costly, unforeseen repairs in the future.  Chad stated that upon inspection, Gutwein Motor recommended replacement of the motor and repacking of the front wheel bearings. Following some discussion, Council Member, Stephen Schemerhorn moved to replace the timing chain and repack the front wheel bearings of the Ford F-250 at an estimated cost of $3,500.  Council Vice President, Fred A. Young seconded the motion; and the motion passed

4-0.    

 

Clerk-Treasurer, Tammy L. Seward opened discussion relative to the hail damage the 2008 Ford F-250 sustained during the recent hail storm.  Wastewater Superintendent, Chad Reynolds reported that the hail damage estimate from the EMC Insurance Adjuster was $830 less the $100 deductible.  Chad added that he is certain the truck sustained more than $830 worth of damage.  Discussion pertaining to the benefits of the body shop filing a supplement request with EMC Insurance Company for the difference between the actual cost of repair and the insurance adjuster estimate followed.  A decision as to how to proceed with this claim was not made.

 

Wastewater Superintendent, Chad Reynolds inquired as to the status of the hail damage claim relative to the Wastewater Treatment Plant Lab roof.  The Clerk-Treasurer reported that, to-date, she has not heard from the adjuster and an estimate has not been received.  Council Member, Tina M. Orns directed the Clerk-Treasurer to contact EMC Insurance and inquire as to the status of said claim.

 

Wolcott Town Marshal, James M. Herre reported issues with children playing on their parents' cell phone and inadvertently dialing 911. 

 

Park Board President, Lori Bussell stated that she met with the new Park Board Members, William D. Sallee and Matt Hall.  Lori added that both are very energetic and feels they will be an asset to the Roger Wolcott Park Board.  In fact, Mr. Sallee has already offered to pursue different avenues in which to acquire additional funds for the Park. 

 

Park Board President, Lori Bussell provided an update on the new Park's Accessory Structure that is currently under construction; and the Electrical Project that is underway.  Relative to the Accessory Structure, the concrete is ready to be poured and the sides will be completed around September 26, 2017.  Relative to the Electrical Project, Lori stated that NIPSCO is to contact Greg Schneider, owner of Schneider Electric.  Council President, Michael A. Yelton informed Park Board President, Lori Bussell that NIPSCO has already contacted Mr. Schneider and suggested she call Mr. Schneider relative to what NIPSCO communicated to him.

 

Park Board President, Lori Bussell stated that she will attend the Council Meeting held on the 3rd Tuesday of each month and provide Council with the Park's Departmental Report.  Council Member, Michael A. Johnson encouraged Lori to have other Park Board Members attend Council Meetings in representation of the Park as well.

 

Clerk-Treasurer, Tammy L. Seward requested approval to transfer $47.69 from Riverboat/Transfer Out, Acct. #242001520.000 to IHCDA Home Rehabilitation/Transfer In, Acct. #230001920.000 to finance the 2nd IHCDA Housing Project Public Notice for Bids Publisher's Claim to The New Wolcott Enterprise.  Council Vice President, Fred A. Young moved to approve the transfer of $47.69 from Riverboat/Transfer Out, Acct. #242001520.000 to IHCDA Home Rehabilitation/Transfer In, Acct. #230001920.000 to finance the 2nd IHCDA Housing Project Public Notice for Bids Publisher's Claim to The New Wolcott Enterprise.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward presented Council a bid from Norway Gardens in the amount of $162 to trim, clean-up, and dispose of the debris of the shrubs on the North side of the Town Hall.  Following a brief discussion, Council Member, Michael J. Johnson moved to accept the bid from Norway Gardens in the amount of $162 to trim, clean-up and dispose of the debris of the shrubs on the North side of the Town Hall.  Council Vice President, Fred A. Young seconded the motion; and the motion passed 4-0. 

 

OLD BUSINESS

 

IHCDA Housing Grant

Clerk-Treasurer, Tammy L. Seward reported the following relative to the IHCDA Housing Project Public Notice for Bids:

       Pre-Bid Conference was Friday, September 8, 2017 at 11:30 a.m. at the Wolcott Town Hall, 101 W. North Street, Wolcott, IN  47995.  The only Contractor present was Hopkins Home Improvement from Richmond, IN.

       The Town of Wolcott is accepting sealed bids for the Rehabilitation of five (5) homes in Wolcott, until 3:30 p.m. on Tuesday, October 3, 2017.

       All sealed bids will be publicly opened and read aloud at 6:00 p.m. on Tuesday,

October 3, 2017 at the Wolcott Town Hall, 101 W North Street, Wolcott, IN  47995.

 

Water Treatment System Improvements Project

Clerk-Treasurer, Tammy L. Seward reported that to-date the Town has not received the approved 1940-1 Authentication Document from USDA Rural Development.  Council President,

Michael A. Yelton stated that he will contact Compliance Officer, Robert Thomas, relative to the status of the following documents David Hacker of USDA Rural Development requested:

       Town's self-evaluation for Section 504 of the Rehabilitation Act

       Transition Plan for all Structural Barriers 

 

Clerk-Treasurer, Tammy L. Seward informed Council that White County Building & Planning does not require and/or issue permits for new driveways and/or to modify or extend driveways located within any municipality.  Mrs. Seward added that it is at the discretion of the Town Council as to whether or not new driveways or the modification or extension of driveways, located within the corporate bounds of the Town, are required to have approval/permit from the Town Street Department or designated authority.  Discussion ensued.

 

Clerk-Treasurer, Tammy L. Seward informed Council of someone that is interested in taking all of the wood chips the Town generates at any given time; and of someone else who will take them occasionally.  Wastewater Superintendent, Chad Reynolds suggested setting guidelines for residents to follow relative to stick, limb, branch and brush collection. Following some discussion, Council Member, Michael A. Johnson directed Wastewater Superintendent, Chad Reynolds and Water/Street Superintendent, Robert Thomas to compose guidelines for stick, limb, branch and brush collection; and upon presentation to Council it will be reviewed and, if necessary, amended.   

 

Council Member, Tina M. Orns opened discussion relative to re-establishing a compost bin.  Discussion ensued.  No decision was made.

 

NEW BUSINESS

 

Council President, Michael A. Yelton scheduled an Executive Session to research salaries and evaluate personnel as per IC 5-14-1.5-6 (9) for Wednesday, September 27, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall.

 

Council President, Michael A. Yelton scheduled an Executive Session to discuss performance evaluations of individual employees as per IC 5-14-1.5-6.1 (9) for Wednesday, October 4, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall.

 

Council Members encouraged the Clerk-Treasurer, Tammy L. Seward to attend the Tax Abatement Class on Thursday, September 21, 2017 at the White County Fair Grounds.

 

Clerk-Treasurer, Tammy L. Seward presented Council with a revised Ordinance Violations Bureau Schedule of Fines for approval.  Upon Council President, Michael A. Yelton reading the revised "Schedule of Fines" and following some discussion, Council Member, Michael A. Johnson moved to approve the revised Ordinance Violations Bureau Schedule of Fines.  Council Vice President, Fred A. Young seconded the motion; and the motion passed, 4-0.

 

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 17,379.57

Motor Vehicle Highway Fund (MVH)

1,255.05

Park & Recreation

236.67

Cumulative Capital Improvement

150.00

Water Operating Fund

9,038.81

Water Utility Meter Deposit

241.15

Wastewater Operating Fund

13,480.64

Ambulance

392.06

Payroll

6,956.34

Payroll Federal W/H

1,130.60

Payroll FICA/Medicare W/H

1,485.86

Payroll Perf W/H

396.98

Payroll PERF Corp Share

1,137.23

Payroll Health Savings Account

140.00

 

 

GRAND TOTAL

$53,420.96

 

 

Payroll Docket

$10,210.16

     Payroll Ending 09/04/2017

 

 

 

Utility Adjustments

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Member, Tina M. Orns; and the motion passed 4-0.

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