Minutes of the September 5, 2017 Meeting9/5/2017
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, September 5, 2017 at 6:00 p.m. in the Community Room of the Wolcott Town Hall for its regular stated meeting. 

 

Council Members Present

Council President, Michael A. Yelton, Vice President, Fred A. Young and Members,

Tina M. Orns, and Michael J. Johnson

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Water/Street Superintendent, Robert Thomas; Town Attorney, Jacob A. Ahler; Town Marshal, James M. Herre; and Wolcott Volunteer Fire Dept. Chief, Kenneth Burns. Also present were Sara DeYoung, RWCDC Executive Director; Residents, Daryl Orns, Marsha Orns, Learee Williamson and Linda Goy; and Barbara Lawson of The New Wolcott Enterprise.

 

Absent

Council Member, Stephen Schemerhorn

 

Council President, Michael A. Yelton opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council President, Michael A. Yelton asked if there were any questions or comments from the audience. 

 

Resident, Learee Williamson expressed her concerns relative to the Town only collecting sticks, branches and limbs that naturally fall from trees.  Mrs. Williamson stated that she takes pride in maintaining her yard and, as a widow; she can't afford to hire someone to trim the bushes, shrubs and ornamental trees and/or dispose of the debris.  Mrs. Williamson added; for that reason, she maintains her yard and landscape herself; and asked Council for guidance regarding disposal of the waste created.  Council Member, Tina M. Orns acknowledged Mrs. Williamson's concern stating that this is a serious concern and an ongoing issue that Council needs to address; as well as where the Town can dispose of the waste once it is collected due to limited space.  Mrs. Orns stated that Council needs to talk to Water/Street Superintendent, Robert Thomas and Wastewater Superintendent, Chad Reynolds regarding use of the Chipper and any other suggestions they may have to resolve these issues.  Water/Street Superintendent, Robert Thomas stated that using the Chipper creates the issue of disposing of the chipped wood.  Council Member, Michael J. Johnson asked what other Towns do with sticks, limbs, branches, brush and tree trimmings collected.  Council Member, Tina M. Orns stated that the Town of Remington chips it and uses it as mulch for the Park.  Council Member, Michael J. Johnson suggested the Town chipping the debris and selling it for mulch.  Water/Street Superintendent stated that the problem with that is termites become a concern as the wood is not treated.  Council President, Michael A. Yelton expressed Council's concern that if the Town provides a service for one resident, then they must provide that same service for all residents; and not all residents benefit from brush, stick, limb, branch and tree trimming collection services. 

With the removal of the compost bin, Mrs. Williamson also inquired as to what she is to do with vegetation from her garden.  Council President, Michael A. Yelton stated that basically it comes down to how much of the taxpayer's monies residents are willing to allow the Town to spend to provide this type of service that not all residents benefit from. 

 

Resident, Linda Goy inquired as to each Town employee's work schedule. For example, what job responsibilities does each employee have on Monday that consumes an eight (8) hour day; what job responsibilities consume an eight (8) hour day on Tuesday, so on and so forth.  Council President, Michael A. Yelton explained that over the years testing requirements, safety regulations and paperwork has significantly increased; and prior to the State mandating a "no burn" ordinance, residents could burn yard waste, refuse, etc. and manpower wasn't needed for collection of sticks, limbs, branches, leaves, brush etc.  Additionally, the Town's tax base has not increased over the years; therefore the Town isn't able to finance the benefit of additional employees.

 

Resident, Learee Williamson asked if it would be possible for the Town to leave a truck at her residence for her to load the yard waste she has accumulated.  Council President, Michael A. Yelton directed Water/Street Superintendent, Robert Thomas to oblige Mrs. Williamson's request.  Discussion relative to burning, collection and disposal of yard waste ensued.

 

 

RWCDC Executive Director, Sara DeYoung dispensed Community Meet & Greet fliers and encouraged everyone present to participate in the celebration of neighbors on Sunday,

September 10, 2017 from 4:30-6:00 p.m. by inviting neighbors onto their front porch for a drink, or asking them to walk through the park or downtown for some ice cream.  Sara stated that more Community Ambassadors are needed and anyone interested in being a Community Ambassador can sign-up at www.remingtonwolcott.org.  Sara stated that Community Ambassadors will receive a free t-shirt which is to be worn during the event as a visual clue to residents that you are a Community Ambassador.  Sara added that the Community Ambassadors will be distributing small tokens such as flowers and candy to the residents of the section of Town in which the Community Ambassador signed up to be an Ambassador of.

 

RWCDC Executive Director, Sara DeYoung stated that in talking to Judy Cuppy, owner of Crafts Unlimited Gifts, Remington-Wolcott Community Development Corporation and the Wolcott & Remington Main Streets decided to sponsor a "Christmas in November" event on November 4, 2017.  This event will benefit both Wolcott and Remington.  Sara added that the planning of this event is in the beginning stages and asks that any business, organization or individual interested in participating please contact her.  

 

Council Member, Michael J Johnson stated that Judy Cuppy, owner of Crafts Unlimited Gifts expressed that she was very pleased with the number of customers that patronized her business during Mellow on the Market.

 

Council President, Michael A. Yelton stated that Mellow on the Market was a success with over 300 people in attendance.  

 

Council President, Michael A. Yelton stated that the Wolcott Main Street Committee is selling "Welcome to Wolcott" banners to individuals or businesses interested in purchasing one or more.

 

RWCDC Executive Director, Sara DeYoung exited the meeting at this time.

 

Minutes/Memoranda

Council President, Michael A. Yelton asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, August 15, 2017 Council Meeting 

Council Vice President, Fred A. Young, moved to approve the aforementioned minutes and/or memoranda.  Council Member, Michael J. Johnson seconded the motion; and the motion passed 3-0.

 

Departmental Reports

Water/Street Superintendent, Robert Thomas reported that the water leak on Anderson Street was repaired.

 

Water/Street Superintendent, Robert Thomas reported completion of the meter pit of the property located at 502 West Winter Street.

 

Water/Street Superintendent, Robert Thomas stated that Commonwealth Engineers, Inc. reported that in surveying the streets relative to the Water System Improvements Project; the water lines do not extend to the end of the dead ends which may prevent some of the looping of the lines as proposed in the Preliminary Engineering Report.

 

Council Vice President, Fred A. Young directed Water/Street Superintendent, Robert Thomas to contact the Railroad relative to the timeline in which repairs will be made to the US 24 Railroad Crossing Tracks. 

 

Wolcott Town Marshal, James M. Herre presented his department's activity report for the month of August 2017.

 

Wolcott Town Marshal, James M. Herre reported that the 2009 Police Crown Victoria hail damage estimate from the EMC Insurance Adjuster was $1,329.87 less the $100 deductible.  Marshal Herre asked Council's position on repairing the Crown Victoria since the car is valued at $1,500.  Council Members were in agreement to accept the EMC Insurance Adjuster's settlement in the amount of $1,229.87 and not repair the Crown Victoria due to the value.

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns - nothing forthcoming.

 

Council Member, Michael J. Johnson stated that he would like to encourage the Park Board President, Lori Bussell, and/or any Park Board Member to attend at least one Town Council Meeting a month. Mr. Johnson added that he feels Council needs to be informed of the status of the Park projects that are underway and of the projects that are forthcoming.  Council Members were in agreement.    

 

Clerk-Treasurer, Tammy L. Seward asked Council's position on requiring residents requesting a sewage credit for a pool fill, water leak where the water did not enter the sewer system and/or other i.e. pressure washing house, driveway or deck, to complete a "Request for Sewer Adjustment/Agreement".  The completed form will certify that the resident understands that the adjustment is a one-time, once a year credit.  Following some discussion, Council Members were in agreement to allow the Clerk-Treasurer's office require a "Request for Sewer Adjustment/Agreement" form be completed by a resident requesting a sewage credit for a pool fill, water leak where the water did not enter the sewer system and/or other i.e. pressure washing house, driveway or deck. 

 

Clerk-Treasurer, Tammy L. Seward provided Council and those present with the following insurance review summary:

       Downey/EMC Package Annual Premium Increased $104

o   2016 Annual Premium - $15,600 / 2017 Annual Premium - $15,704

       New Police Car Annual Premium Increased $112

       Workers Compensation Annual Premium Increased $616

o   2016 Annual Premium - $7,125 / 2017 Annual Premium - $7,741

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       Received payment from the Town of Reynolds in the amount of $500 for July's Wastewater Testing Fee.

       The Town of Reynolds has been invoiced $500 for August's Wastewater Testing Fee.

 

OLD BUSINESS

 

Council President, Michael A. Yelton entertained a motion to dismiss Resolution No. 2017-13, A Resolution Allowing for Temporary Housing Structures within the Corporate Limits of the Town of Wolcott relative to Phase V of the Windmill Erection Project.

Council Vice President, Fred A. Young moved to dismiss Resolution No. 2017-13, A Resolution Allowing for Temporary Housing within the Corporate Limits of the Town of Wolcott. Council Member, Tina M. Orns seconded the motion; and the motion passed 3-0. 

 

IHCDA Housing Grant

Clerk-Treasurer, Tammy L. Seward stated that Star Development Grant Administrators, Mark & Joyce McCarty solicited eight (8) out-of-town Contractors to bid on the project.

 

Water Treatment System Improvements Project

Clerk-Treasurer, Tammy L. Seward reported that to-date the Town has not received the approved 1940-1 Authentication Document from USDA Rural Development.  Mrs. Seward stated that David Hacker of USDA Rural Development sent an email requesting the Town' self-evaluation for Section 504 of the Rehabilitation Act and a Transition Plan for all structural barriers from the Town's Compliance Officer.  The Clerk-Treasurer added that upon receipt of the email, she forwarded it to Compliance Officer, Robert Thomas.  Mr. Thomas stated that this is the first time such a request has been made so he conversed with Vince Sommers of Commonwealth Engineers, Inc. who, in turn, is going to consult with Mr. Hacker for clarification of the documentation needed.  Town Attorney, Jacob A. Ahler stated that the documentation requested is part of the Federal Laws and Regulations requiring entities to be ADA compliant prior to the acceptance/releasing of Federal grant and/or loan monies; and that the Town will not receive the 1940-1 Authentication Document until USDA Rural Development receives the documents requested.

 

129 West Market Street Clearance Project Grant

Clerk-Treasurer, Tammy L. Seward reported that the "Request for Release of Funds and Certification" document executed by Council President, Michael A. Yelton was mailed to KIRPC Grant Administrator, Shawn Cain on September 1, 2017. 

 

Council President, Michael A. Yelton inquired as to the Town's options relative to Grant Administrator's.  Following some discussion, Town Attorney, Jacob A. Ahler offered to research the Council President's inquiry.

 

Water/Street Superintendent, Robert Thomas stated that Wastewater Superintendent, Chad Reynolds conversed with the State Highway relative to the deteriorating condition of the transition on the West side of the Library to and from US 24; and the sidewalk in front of the property located at 605 N. Range Street.  The State Highway informed Mr. Reynolds that the transition and sidewalk is the responsibility of the Town.

 
 
Council President, Michael A. Yelton reminded Council and those present of the 2018 Budget Work Session on Wednesday, September 6, 2017 at 6:00 p.m. in the Community Room of the Town Hall.

 

Council President, Michael A. Yelton reminded Council of the Executive Session to Investigate Salaries and Evaluate Personnel as per IC 5-14-1.5-6 (9) on Wednesday, September 6, 2017 immediately following the 2018 Budget Work Session in the Community Room of the Town Hall.

 

Council President, Michael A. Yelton reminded Council and those present of the 2018 Budget Public Hearing on Tuesday, September 19, 2017 at 6:00 p.m. in the Community Room of the Town Hall.

 

NEW BUSINESS

 

Council President, Michael A. Yelton read Resolution R2017-16, Resolution to Reduce Appropriations for the Budget Year 2017; Council Member, Michael J. Johnson moved to approve and pass Resolution R2017-16, Resolution to Reduce Appropriations for the Budget Year 2017; Council Vice President, Fred A. Young seconded the motion; and the motion passed 3-0.

 

Clerk-Treasurer, Tammy L. Seward opened discussion relative to the driveway extension/modification application approval and permit procedures.  The Clerk-Treasurer stated that currently, driveway applications are obtained and permits are issued by White County Building & Planning to a resident(s) living within the corporate bounds of the Town of Wolcott wishing to extend or modify their driveway. Following some discussion, Council Members were in agreement to leave the driveway extension/modification application approval and permit procedures status quo.   

 

Council President, Michael A. Yelton opened discussion relative to setting the Trick-or-Treat date and time.  Council Member, Tina M. Orns expressed her desire to establish a Trick-or-Treat date and time opposite of Remington's enabling Wolcott and Remington children to Trick-or-Treat together in each of the Communities.   Resident, Linda Goy suggested having Halloween in the Park with a Halloween Parade along the walking path; inviting residents to attend and distribute treats along the Parade route.  Following a lengthy discussion, Council set the "Halloween in the Park" date for Tuesday, October 31, 2017.    The "Halloween in the Park" schedule of festivities is as follows:

       Lion's Club Pumpkin Decorating Contest - 5:30-6:00 p.m.

       Progressive Club Costume Judging - 6:00-6:30 p.m.

       Halloween Parade following the Costume Judging

       Door-to-Door Trick-or-Treat - 6:30-8:30 p.m.

"Halloween in the Park" is sponsored by the Wolcott Lions Club, Wolcott Progressive Club and Wolcott Main Street Committee.

 

Clerk-Treasurer, Tammy L. Seward presented Council with a draft of the Fall 2017 "Wolcott Wise" Town Newsletter for their perusal.  Following some discussion, Council Members granted the Clerk-Treasurer permission to mail and provide The New Wolcott Enterprise a Ride-a-Long copy of, the Fall 2017 "Wolcott Wise" Town Newsletter. 

 

Council President, Michael A. Yelton asked Council and those present to sign petitions enabling the County to access money that has been allocated to maintain the ditches located within the corporate bounds of the Town of Wolcott.

 

In closing, Council Member, Michael J. Johnson commended Water/Street Superintendent, Robert Thomas and Wastewater Superintendent, Chad Reynolds for performing a wellness check on a Wolcott resident when they noticed an accumulation of newspapers by his front door.

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 18,549.29

Motor Vehicle Highway Fund (MVH)

1,324.95

Park & Recreation

500.00

Water Operating Fund

13,619.41

Water Utility Depreciation

21,275.96

Water Utility Meter Deposit

450.00

Wastewater Operating Fund

7,752.90

Stormwater

63.88

Ambulance

5,319.50

Payroll

7,050.54

Payroll Federal W/H

1,097.86

Payroll FICA/Medicare W/H

1,494.74

Payroll State/County W/H

865.52

Payroll Perf W/H

387.63

Payroll PERF Corp Share

1,112.59

Payroll Health Savings Account

140.00

Payroll Medical

697.44

Payroll Liberty National

187.48

 

 

GRAND TOTAL

$81,889.69

 

 

Payroll Docket

$10,268.29

     Payroll Ending 08/21/2017

 

 

 

Utility Adjustments

2250.10

 

 

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Member, Tina M. Orns; and the motion passed 3-0.

 

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