Minutes of the February 20, 2018 Special Session2/20/2018
Categories:2018,Special Session
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TOWN OF WOLCOTT SPECIAL SESSION

 

The Council of the Town of Wolcott met in Special Session on Tuesday, February 20, 2018 at 6:00 p.m. in the Community Room of the Wolcott Town Hall primarily for Council to publicly open and read aloud the IHCDA Housing Grant Bids received.  

 

Council Members Present

Council President, Christina M. Orns; Vice President,  Michael A. Yelton; Members, Fred A. Young; Michael J. Johnson and Stephen Schemerhorn

 

Others Present

Clerk-Treasurer, Tammy L. Seward; Residents, Daryl Orns and Marsha Orns

 

Council President, Christina M. Orns opened the Special Session by asking all present to join in saying the Pledge of Allegiance. 

 

Council President, Christian M. Orns announced that the 2nd round of bidding for two (2) homes ended at 3:30 p.m., February 20, 2018 for the Indiana Housing and Community Development Authority Owner-Occupied Rehabilitation Project. Council President, Christina M. Orns then announced that two (2) bids were received; opened and read the bids. All submitted documents are on file in the Clerk-Treasurer's office. Total bid information included:

1.    Hopkins Home Improvement, Richmond, IN

a.     408 North 4th Street - $28,825

b.    510 North 4th Street - $53,560

2.    Summer Chase Construction, Lafayette, IN

a.     408 North 4th Street - $22,152.66

b.    510 North 4th Street - NO BID

Council Vice President, Michael A. Yelton moved to present the 2nd round of bids to Star Development, Inc. for consideration. Council Member, Michael J. Johnson seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns stated that the sole bid received from Summer Chase Construction relative to the 129 West Market Street Clearance Project exceeded the Budget limit. Mrs. Orns added, for this reason, the Project can be advertised for re-bid. Mrs. Orns stated that Andy Switzer of ARKOR spoke with Jay Reynolds of Summer Chase Construction and Jay expressed a concern for the presence of asbestos. Clerk-Treasurer, Tammy L. Seward stated that SME performed two (2) Environmental Assessments on the building and the report may identify whether not an asbestos test was performed. Council President, Christina M. Orns proceeded to identify ways to significantly reduce the cost of the Project. Council Vice President, Michael A. Yelton asked if Shawn Cain of KIRPC provided any indication as to the availability of additional funds for the Project if all of the bids received exceed the Budget limit. Following a lengthy discussion, Council Member, Stephen Schemerhorn moved to reject the sole bid received due to the bid exceeding the Budget limit and advertise the Project for re-bid.  Council Vice President, Michael A. Yelton seconded the motion; and the motion passed, 4-0.    

 

Council President, Christina M. Orns stated that Town Attorney, Jacob A. Ahler informed her that there is an outdated legal description of a Town Parcel. Mrs. Orns added that Mr. Ahler's recommendation is to have the Parcel surveyed and the legal description corrected prior to moving forward with the Water Treatment System Improvements Project Title Opinion. Following a lengthy discussion, Council Member, Michael J. Johnson moved to approve moving forward, via e-mail communication, with taking the necessary steps to correct the legal description of the Town Parcel upon clarification of the following:

       Parcel Number

       Parcel Legal Description

       Parcel Address/Location

       Specific Area/Wordage of Concern

       Does modifying/correcting the legal description have any impact on neighboring Parcels, especially those that are not owned by the Town?

       Are there any other ramifications to correcting the legal description?

Council Vice President, Michael A. Yelton seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns provided Council and those present with a brief summary of the Bank of Wolcott Bond Anticipation Note (BAN) stating the following:

       Bond Anticipation Note Amount - $360,000

       One Year, Multiple Draw Loan

       $2,000 Fee Payable at Initial Closing

       3.00% Fixed Interest Rate for the Anticipated 1 Year

       Interest Calculation Based on a 30/360-Day Year

       Interest and Principle to be Paid at Maturity or Upon Redemptions (No Prepayment Penalties)

In being ambassadors of the Town and for juxtaposing purposes, Council Members were in agreement to seek Bond Anticipation Note Proposals from other financial institutions.

Council Vice President, Michael A. Yelton moved to obtain additional Bond Anticipation Note Proposals enabling due diligence. Council Member, Fred A. Young seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns stated that White County Commissioner, Steve Burton contacted her regarding Council's position on negotiating the System Development Charge and Water and Wastewater Tap Fees as they relate to Mid-America Commerce Park. Mrs. Orns added that Mr. Burton communicated that currently there are two (2) Food Processing industries with a vested interest in Mid-America Commerce Park and both are low water consumption and wastewater distribution companies. Council Vice President, Michael A. Yelton explained to Council and those present, how the System Development Charge was determined and why it was established. Following a lengthy discussion, Council Members were in agreement that upon the County publicly presenting Council a plan based on water consumption, wastewater distribution, number of jobs created, pay range, and a time-frame of when operations will begin, Council will consider amending the Ordinance Establishing a Water System Development Charge to the Water Fund of the Town of Wolcott specific to Mid-America Commerce Park. However, the Water and Wastewater Tap fees will not be negotiated.

 

There being no further business, Council Vice President, Michael A. Yelton moved to adjourn the Special Session; Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0. 

 

 

 

 

 

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