Minutes of the March 6, 2018 Council Meeting3/7/2018
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, March 6, 2018 in the Community Room of the Wolcott Town Hall for its regular stated meeting immediately following the Public Hearing on the proposed Additional Appropriation Resolution No. R2018-05 for the Rainy Day Fund; Other Services & Charges.     

  

Council Members Present

Council President, Christina M. Orns; Council Vice President, Michael A. Yelton and Members, Fred A. Young, Michael J. Johnson and Stephen Schemerhorn

 

Others Present:

Clerk-Treasurer, Tammy L. Seward; Water/Street Superintendent, Robert Thomas; Wastewater Superintendent, Chad Reynolds; Park Board President, Lori Bussell; Town Marshal, James M. Herre; Wolcott Volunteer Fire Dept. Chief, Kenneth Burns; and Town Attorney, Jacob A. Ahler. Also present were White County Building & Planning Executive Director, Colin Betts; Vince Sommers of Commonwealth Engineering, Inc.; Shawn Cain, Kankakee-Iroquois Regional Planning Commission Grant Administrator; Sara DeYoung Remington-Wolcott Community Development Corporation Executive Director; White County Economic Development Representative, Karen Evans; Residents, Marsha Orns, Daryl Orns, Darwin Miller, Jason Stoller, Richard Stoller, Chris Helderle, Janell Hofstetter, Lou Blanchette, Jessica Dobbins, William Maher, Chelsea Williams, and Jeff Williams; Tri-County Jr./Sr. High School Seniors, Bennie J. Patterson, Grant Melchi, Jayden Brown, Savahana Williams, and Kenzie Bahler, and Barbara Lawson of The New Wolcott Enterprise. White County Commissioner, Steve Burton entered later.

 

Council President, Christina M. Orns opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Kankakee-Iroquois Regional Planning Commission Grant Administrator, Shawn Cain stated that the 129 W Market Street Clearance Project is going back to bid. Shawn stated that the bid opening date of the following proposed re-bid schedule needs to be changed to April 3, 2018 during the regular stated Council Meeting:

       Advertise in the New Wolcott Enterprise

o   Thursday, March 15th and Thursday, March 22nd

       Advertise in the Logansport Pharos-Tribune

o   Thursday, March 15th and Thursday, March 22nd

       Advertise in the Monticello Herald Journal

o   Wednesday, March 14th and Wednesday, March 21st

       2nd Pre-Bid Meeting on Friday, March 23, 2018 at 10:00 a.m. at the Wolcott Town Hall,

            101 W North Street, Wolcott, IN 47995

       Accepting Sealed Bids until 10:00 A.M. on Monday, April 2, 2018 (DATE CHANGED TO TUESDAY, APRIL 3, 2018)

       Bids will be Publicly Opened and Read Aloud at 10:00 a.m. on Monday, April 2, 2018 during a Special Session to be held at the Wolcott Town Hall, 101 W North Street, Wolcott, IN 47995 (CHANGED TO 6:00 P.M. ON TUESDAY, APRIL 3, 2018 DURING THE REGULAR STATED COUNCIL MEETING)

Council President, Christina M. Orns inquired as to whether or not Grant deadlines will be met. KIRPC Grant Administrator, Shawn Cain stated that she doesn't foresee any issues relative to meeting deadlines. Following the Council Meeting, KIRPC Grant Administrator, Shawn Cain suggested that the 129 W. Market Street Clearance Project Invitation for Bid not be advertised in the Logansport Pharos-Tribune in order to reduce costs associated with the publication of the re-bid.  

 

Vince Sommers of Commonwealth Engineers, Inc. provided an update relative to the Water System Improvements Project. Mr. Sommers stated that the Plans and Specs of the Water System Improvements Project will be submitted to the Indiana Department of Environmental Management (IDEM) on March 7, 2018 for review. Mr. Sommers added that a review time of forty-five (45) days is anticipated. Upon approval, IDEM will issue a Construction Permit and in turn the Construction Permit will be submitted to Rural Development for Bid Authorization, which is a 60 day process. Mr. Sommers stated that upon receipt of Bid Authorization from Rural Development, and completion of the Easements and Title Opinions of the real property the Town owns the Project will be placed out for bid. Mr. Sommers asked Town Attorney, Jacob A. Ahler about the status of said Easements and Title Opinions. Mr. Ahler stated he received the Right-of-Way map from Tracy of Commonwealth Engineers, Inc. on Friday, March 2, 2018 and the title work of the three (3) Easements has been pulled. Mr. Ahler added that he anticipates completion of the Easements and Title Opinions to be soon. Mr. Ahler also acknowledged receipt of the titles searches from the Title Company relative to the Title Opinions. In doing so, Mr. Ahler informed Mr. Sommers of an issue with the legal description of one of the parcels in which the parcel will have to be surveyed upon Council approval.

 

Vince Sommers of Commonwealth Engineers, Inc. exited the meeting at this time.

White County Commissioner, Steve Burton provided Council and those present with a

Mid-America Commerce Park update, stating that he is not able to expound on the businesses that have a vested interest in Mid-America Commerce Park due to confidentiality and for business reasons. Mr. Burton did state, however, that both companies are food product companies with minimal water consumption and their emissions are non-invasive to the environment. Mr. Burton added that Company A is interested in populating the shell building, while Company B will construct their own building and utilize the railroad. Mr. Burton stated that one of the companies is an existing company looking to relocate to this facility and the other company is a start-up company.   Mr. Burton is hopeful that there will be a signing of the dotted line in 60 days, with construction to begin within the next year; and the businesses anticipate being operational by the fall of 2019, creating 30-50 jobs. Following a lengthy discussion, Mr. Burton stated that once information can be disclosed, the County will involve the Town. In closing, Mr. Burton asked if Council, as acting agent for the Town, is willing to negotiate the System Development Charge and Water and Wastewater Tap Fees as they relate to Mid-America Commerce Park. Council President, Christina M. Orns expressed Council's willingness to work with the County. Mrs. Orns stated that in an effort to develop Mid-America Commerce Park, Council is agreeable to waiving the System Development Charge as it relates to Mid-America Commerce Park, but are not able to waive or negotiate the Water and Wastewater Tap Fees.  

 

Remington-Wolcott Community Development Corporation Executive Director,

Sara DeYoung announced that RWCDC and White County Building and Planning will be hosting a Housing Forum on Tuesday, March 13, 2018 at 6:00 p.m. at the Tri-County School Corporation Office, 105 North Second Street, Wolcott, IN 47995. Sara extended an invitation to all present to join Jasper and White County stakeholders and representatives from local governments to discuss and brainstorm ways in which to improve housing and increase housing availability in Remington and Wolcott. Sara added that, especially with the anticipation of two (2) new businesses in Mid-America Commerce Park, they hope to be able to encourage people to live in the Wolcott and Remington communities rather than gravitate to the Lafayette housing market.

 

Remington-Wolcott Community Development Corporation Executive Director,

Sara DeYoung also announced that RWCDC, in partnership with Carpenter Creek Cellars, will be hosting a Winerita 5K Fun Run/Walk at Carpenter Creek Cellars on Saturday, May 5, 2018. Sara stated that since Carpenter Creek Cellars attracts visitors from the Interstate and Rensselaer area, they wanted to partner with RWCDC for this event to provide people a glimpse of the Remington and Wolcott communities and entice them to want to live here. Sara added that all proceeds from this event will go to the Remington-Wolcott Community Development Corporation.

 

White County Economic Development Representative, Karen Evans stated that because of the

Mid-America Commerce Park Shell Building, in the last month, there has been five (5) companies express an interest in populating the Mid-America Commerce Park. Karen added that of those five (5) companies; one (1) would create 10-15 jobs, while two (2) could potentially create up to 200 jobs. With that being said, Karen reiterated the need for available housing. Karen added that the other components that attracted those five (5) companies to Mid-America Commerce Park are the Interstate and Railroad.

 

Council President, Christina M. Orns asked if there were any questions or comments from the audience.

 

Resident, Chris Helderle asked how Council plans to correct the drainage issue on the South Side of Town. Mr. Helderle stated that the Town is the cause of the drainage issue as they blocked the drain at the sidewalk when the Stormwater Project was implemented.   Council President,

Christina M. Orns requested clarification from Water/Street Superintendent, Robert Thomas.

Water/Street Superintendent, Robert Thomas explained that the drainage issue on the south side of Town is due to the State capping the tile that was connected to the State's Stormwater System, not the Town's Stormwater Project. Wastewater Superintendent, Chad Reynolds stated that he recalls Council granting the land owners in said area that have experienced or are experiencing drainage issues, permission to run tile and connect to the Town's Stormwater System on Church Drive, but no one ever moved forward with it. Mr. Helderle stated that he and the other land owners weren't aware of said permission and turned to resident, Richard Stoller and asked "Were we? Mr. Stoller replied "yes" (as in Council did grant the land owners permission to tap into the Town?s Stormwater System on Church Drive). Mr. Stoller then stated that the question is whether to connect to the tile on Church Drive or the highway. Upon hearing this discussion, White County Commissioner, Steve Burton stepped into the meeting room and stated that the County is planning to construct a pond in the area they are now developing that will retain the water and not release it off of the developed site. Mr. Burton added that the County is cognizant of the drainage issues of the Town and their intention is to keep from making the situation worse. Mr. Burton then stated that he will contact Brad Ward and request that the County spray the ditches, apply Tordon to tree seedlings etc. and clean the ditches to aid drainage.  Following a lengthy discussion, regarding where to tie in, construction of retention ponds, having the County enlarge and clean the ditches; all to aid in resolving this issue, Council requested utility elevations and estimates to tile up to the North property line of the Apostolic Christian Church be obtained.

Minutes/Memoranda

Council President, Christina M. Orns asked for a motion to approve the minutes and/or memoranda for the following meetings:

       Tuesday, February 6, 2018 Public Hearing - Amending the Utility Ready Fee Ordinance

       Tuesday, February 6, 2018 Council Meeting

       Tuesday, February 20, 2018 Special Session - IHCDA Housing Bids/Clearance Project Bid Options/Water Treatment System Improvements Project/Mid-America Commerce Park

Council Member, Michael J. Johnson moved to approve the aforementioned minutes and/or memoranda. Council Vice President, Michael A. Yelton seconded the motion; and the motion passed 4-0.

Departmental Reports

 

Water/Street Superintendent, Robert Thomas reported that they have been having issues with the wells communicating with the clear well, so they have been operating the wells manually. It was determined that phone communication was the cause. Mr. Thomas added that the wells are now communicating and fully operational.

 

Water/Street Superintendent, Robert Thomas reported that one of the water filters had to be repaired due to a leak. Mr. Thomas added that prior to the repair, water was being pumped at

105 gpm and following the repair, water is being pumped at 180-205 gpm. 

 

Wastewater Superintendent, Chad Reynolds stated that Accu-Dig jetted some storm drains last week for four(4) hours, but will need to return during dryer weather to complete the project.   

 

Wastewater Superintendent, Chad Reynolds reported that they are in the process of constructing the Compost Bin. Mr. Reynolds stated that they are looking into using a post-hole auger to drill the holes for the posts. Once the posts and sides are set they will pour the concrete. Mr. Reynolds anticipates the Compost Bin to be near completion or completed by the end of March; beginning of April, weather permitting.

 

Wastewater Superintendent, Chad Reynolds reported that the Lift Stations performed as they should during the recent flood. Mr. Reynolds added that after the water receded; cleaning of the Lift Stations was performed.

 

Wastewater Superintendent, Chad Reynolds reported that the Oxidation Ditch at the Wastewater Plant had to be shut down during the recent flood to avoid having to report an overflow to the Indiana Department of Environmental Management (IDEM).

 

Wastewater Superintendent, Chad Reynolds reported that he and Water/Street Superintendent, Robert Thomas will be attending mosquito class in Hammond on Friday, March 9, 2018. 

 

Wastewater Superintendent, Chad Reynolds opened discussion relative to selling the Jetter and Golf Cart.   Clerk-Treasurer, Tammy L. Seward stated that per IC 5-22-22-6, items of personal property with an estimated value of less than $1,000 (single) or $5,000 (multiple) may be sold at a public or private sale or transferred without advertising. Council President, Christina M. Orns requested that the Golf Cart be placed out for bid and to sell/transfer the Jetter without advertising due to limited use and interest. Resident, Darwin Miller suggested selling the items at the FFA Auction. Council President, Christian M. Orns stated that if after putting the Golf Cart out for bid, there isn't any real interest; Council will then consider disposing of the Golf Cart at the FFA Auction. Mrs. Orns thanked Mr. Miller for his suggestion.

 

Wolcott Town Marshal, James M. Herre presented his department's activity report for the month of February 2018.   

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burns exited the meeting earlier.

 

Wolcott Park Board President, Lori Bussell exited the meeting earlier.   

 

Council Vice President, Michael A. Yelton inquired as to why the dumpster that was placed at the Park for residents to place flood-damaged items in hasn't been picked up. Wastewater Superintendent, Chad Reynolds stated that the company was notified on Thursday and again on Monday informing them that the dumpster could be picked up. Mr. Reynolds added that it took them four (4) days, after being notified, to pick up the dumpster that was placed at the Water Plant. 

 

Council Vice President, Michael A. Yelton stated that he and some volunteers cleaned Dale Martin's yard and in the process removed some gravel from the trench in Mr. Martin's drive on the south side of his property. Upon Council Vice President, Michael A. Yelton requesting a load of gravel be taken to Mr. Martin's to fill in the trench; Wastewater Superintendent, Chad Reynolds informed Council and those present, that several years ago, Council, as acting agent for the Town, created that trench to aid in the flow of the water. 

 

Following some discussion, Council Vice President, Michael A. Yelton directed Wastewater Superintendent, Chad Reynolds and Water/Street Superintendent, Robert Thomas to look at the trench on Mr. Martin?s property and determine whether or not the trench is in need of a load of gravel.

Clerk-Treasurer, Tammy L. Seward requested approval to transfer $50.65 from Riverboat/Transfer Out, Acct. #242001520.000 to IHCDA Home Rehabilitation/Transfer In, Acct. #230001920.000 to finance the IHCDA Housing Project Public Notice for Re-Bid published January 25, 2018 and February 1, 2018 to The New Wolcott Enterprise. Council Member,

Michael J. Johnson moved to approve the transfer of $50.65 from Riverboat/Transfer Out, Acct. #242001520.000 to IHCDA Home Rehabilitation/Transfer In, Acct. #230001920.000 to finance the IHCDA Housing Project Public Notice for Re-Bid published January 25, 2018 and February 1, 2018 to The New Wolcott Enterprise. Council Member, Stephen Schemerhorn seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward requested approval to pay the Peerless Midwest invoice in the amount of $6,222.00 to rebuild the Rotating Assembly of HS 1 Pump. Council Member,

Michael J. Johnson moved to approve payment of the Peerless Midwest invoice in the amount of $6,222.00 to rebuild the Rotating Assembly of HS 1 Pump. Council Vice President,

Michael A. Yelton seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward requested approval to pay the New Focus HR invoice in the amount of $2,025.00 for the 1st installment of two (2) for the Employee Handbook Project in the amount of $1,900 and the Employee Handbook Annual Subscription in the amount of $125.  Council Member, Stephen Schemerhorn moved to approve payment of the New Focus HR invoice in the amount of $2,025.00 for the 1st installment of two (2) for the Employee Handbook Project in the amount of $1,900 and the Employee Handbook Annual Subscription in the amount of $125.   Council Member, Michael J. Johnson seconded the motion; and the motion passed 4-0.

 

Clerk-Treasurer, Tammy L. Seward presented the following correspondence not requiring action:

       Received payment from the Town of Reynolds in the amount of $500 for January's Wastewater Testing Fee.

       Received Troy Furrer's Confined Feeding Operation Approval Renewal Documents from IDEM, with a 15-day Appeal Window.

 

OLD BUSINESS


Water System Improvements Project

Town Attorney, Jacob A. Ahler stated that the Lawyer's Title Search of the real property the Town owns, as it relates to the Title Opinions for the Water System Improvements Project, revealed that the Legal Description of the old well site (30' piece of land) Parcel to be of "suspect", in accordance with the language. Mr. Ahler added that in talking to the White County Surveyor, the Surveyor stated that the wording of the Legal Description of said Parcel is not that of which he would have chosen and quoted Mr. Ahler a price of $300 to survey the Parcel and rewrite the Legal Description. Mr. Ahler's position on said matter is that if the Town is going to spend approximately $5 million on a Project, the Town needs to take the necessary steps in making sure all Parcel Legal Descriptions are correct.  Town Attorney, Jacob A. Ahler expressed his concern regarding the fact that the costs associated with the Lawyer's Title Search are to be financed with the Bond Anticipation Note, which has not been finalized. Therefore, Council must approve Mr. Ahler moving forward with having the Parcel surveyed and the Legal Description corrected. Council President, Christina M. Orns asked Town Attorney, Jacob A. Ahler if he foresees any negative implications in having the Parcel surveyed and the Legal Description corrected. Mr. Ahler stated the Title Opinion didn't reveal an issue with the Title itself, it only revealed an issue with the Legal Description; so basically the Parcel will be surveyed and the Legal Description rewritten. Mr. Ahler added that he would rather be proactive rather than reactive, and correct it now; as if there is a Title issue when Rural Development reviews the Title Opinions, chances are Rural Development will return the Title to be corrected. 

Council Vice President, Michael A. Yelton asked Town Attorney, Jacob A. Ahler if in re-describing the Legal Description, will the Town gain ground, lose ground and will it affect adjacent property owners. Town Attorney, Jacob A. Ahler stated that in conversing with David Hacker of USDA Rural Development, all of the Title Opinions have to be certified by the Town Attorney and will then be

reviewed by the Federal Government. Mr. Ahler added that his position is that it is better to correct a known issue prior to breaking ground for the Project, rather than waiting and finding out that the Town is constructing on an adjacent property owner's property and is then cited for trespassing. Mr. Ahler stated that he doesn't know what the ramifications will be if surveying the Parcel and re-describing the Legal Description affects adjacent property owners and/or causes the Town to lose/gain ground. Mr. Ahler also stated that he will reach out to Commonwealth Engineers, Inc. regarding the values of the surrounding Parcels and have those Parcels mapped, to enable him to certify said parcels. Since Town Attorney, Jacob A. Ahler is accepting full responsibility for any ramifications that may result from having the "suspect" Parcel surveyed and the Legal Description rewritten, Council Vice President, Michael A. Yelton moved to approve Town Attorney, Jacob A. Ahler moving forward with having the old well site (30' piece of land) Parcel surveyed and the outdated legal description corrected at a cost of approximately $300. Council Member, Fred A. Young seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns asked Clerk-Treasurer, Tammy L. Seward if the Town is in receipt of any additional Bond Anticipation Note Proposals from other local Financial Institutions. The Clerk-Treasurer stated that to-date she has not received any and that she has not had any correspondence with Umbaugh & Associates relative to this matter. Town Attorney, Jacob A. Ahler inquired as to whether or not a deadline for the receipt of additional Bond Anticipation Note Proposals from other local Financial Institutions was established. Council President, Christina M. Orns stated that Jeff Rowe of Umbaugh & Associates informed Council that electing to table the Bank of Wolcott Bond Anticipation Note Proposal and seek additional Bond Anticipation Note Proposals will extend the process an additional thirty (30) days.  Town Attorney, Jacob A. Ahler stated that he would like to be able to give the Title Agency a timeline as to when the funds of the Bond Anticipation Note are expected to be released as the Title Agency has outstanding invoices that may be assessed a late fee if not paid in a timely manner to the Title Search Company. Council President, Christina M. Orns asked Council if any of them have any objections to reviewing the additional Bond Anticipation Note Proposals electronically to expedite the approval process. None were forthcoming. Following some discussion, Council Vice President, Michael A. Yelton moved to approve the financing of the Bond Anticipation Note via email to expedite the process. Council Member, Michael J. Johnson seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns entertained a motion to approve and execute the USDA Rural Utilities Service Legal Services Agreement, RUS Bulletin 1780-7, between the Town of Wolcott and Town Attorney, Jacob A. Ahler, for professional fees as they relate to the Water System Improvements Project. Council Vice President, Michael A. Yelton moved to approve the USDA Rural Utilities Service Legal Services Agreement, RUS Bulletin 1780-7, between the Town of Wolcott and Town Attorney, Jacob A. Ahler for professional fees as the relate to the Water System Improvements Project. Council Member, Michael J. Johnson seconded the motion; and the motion passed, 4-0.

Upon Town Attorney, Jacob A. Ahler stating that USDA Rural Development will not issue a Construction Permit without a Council approved USDA RUS Bulletin 1780-27; Council President, Christina M. Orns entertained a motion to adopt and execute the USDA RUS Bulletin 1780-27 Loan Resolution, a Resolution of the Town Board, of the Town of Wolcott, Indiana authorizing and providing for the incurrence of indebtedness for the purpose of providing a portion of the cost of acquiring, constructing, enlarging, improving, and/or extending its Water Treatment Plant Facility to serve an area lawfully within its jurisdiction to serve. Council Vice President, Michael A. Yelton moved to adopt and execute the USDA RUS Bulletin 1780-27 Loan Resolution. Council Member, Michael J. Johnson seconded the motion; and the motion passed, 4-0.    

IHCDA Housing Grant

Clerk Treasurer, Tammy L. Seward reported that the 2nd round of bids of the following properties were sent to Joyce McCarty of Star Development for consideration:

       408 N 4th Street

       510 N 4th Street

*Footnote* - said bids were opened and read during a Special Session on February 20, 2018.

 

The property owner of 510 N. 4th Street, after talking to Joyce McCarty of Star Development, presented Council with the following information as it relates to said property:

       Lift Subsidized Limit  

       Town's Additional Contribution to Project - $812

       Address Lead Issue

       New Windows

       Electrical Upgrade

       Stabilize Floors

       Bid - $53,560

       Approved Budget Amount - $26,128

Council Vice President, Michael A. Yelton explained that property owners present a wish list and based on a number of factors, a budget amount for each property is established. In turn, the scope of work that will be performed on each property is based on needs, and proceed from there until the budget amount is fulfilled. Council President, Christina M. Orns thanked the property owner for providing said information.

 

129 West Market Street Property Clearance Project

Council President, Christina M. Orns stated that an asbestos test was performed on the 129 W Market Street building. Mrs. Orns added that analysis determined that none of the 11 samples tested are asbestos containing materials. Council Vice President, Michael A. Yelton then explained the reason he thought asbestos testing had been performed by SME. Mr. Yelton stated that the young lady that performed the Environmental Assessment communicated to him that she was to perform asbestos testing, so he provided her inside access thru the front door. Mr. Yelton added that he was not aware that she deemed it unsafe to enter, therefore did not test for asbestos.   


Council President, Christina M. Orns stated that the proposed re-bid schedule as it pertains to the 129 West Market Street Property Clearance Project was discussed and amended earlier in the Council Meeting.

 

Kankakee-Iroquois Regional Planning Commission Grant Administrator, Shawn Cain stated that the following Grant of Utility Easements as they pertain to the 129 W Market Street Property Clearance Project have been finalized:

       American Legion Post 294

       Country Tan-N-Things - Owners, Jeffrey and Renee Anker

 

2017 Hail Damage Claims

Council President, Christina M. Orns entertained a motion to approve the Council President?s execution of the "Proof of Loss" Statement. Mr. Orns stated that per Alan Radu of Mid-America Claims, Inc., the "Proof of Loss" Statement is NOT a release, if any of the estimates are short, they can still be revisited. Council Vice President, Michael A. Yelton moved to approve Council President, Christian M. Orns execute the 2017 ?Proof of Loss? Statement. Council Member, Michael J. Johnson seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns asked for clarification from Water/Street Superintendent, Robert Thomas and Wastewater Superintendent, Chad Reynolds as to how they want to proceed with the sale of the Golf Cart. Following some discussion, it was decided to advertise the Golf Cart "For Sale" and accept sealed bids for said property until 4:00 p.m., Tuesday, April 3, 2018. The sealed bids will be opened during the Wolcott Town Council Meeting on Tuesday, April 3, 2018; said meeting begins at 6:00 p.m. in the Community Room of the Wolcott Town Hall, 101 W. North Street, Wolcott, Indiana.   

 

NEW BUSINESS


Council President, Christina M. Orns entertained a motion to rescind the Local Road & Bridge Matching Grant Fund Additional Appropriation Hearing set for Tuesday, March 6, 2018 due to the Public hearing Notice not being published in the February 15, 2018 issue of The New Wolcott Enterprise. Council Member, Michael J. Johnson moved to approve rescinding the Local Road & Bridge Matching Grant Fund Additional Appropriation Hearing set for Tuesday, March 6, 2018. Council Vice President, Michael A. Yelton seconded the motion; and the motion passed, 4-0.


Council President, Christina M. Orns set the Local Road and Bridge Matching Grant Fund Additional Appropriation Public Hearing date for Thursday, March 15, 2018 at 6:00 p.m. in the Community Room of the Wolcott Town Hall. The following Additional Appropriation will be proposed:

       Capital Outlays - $45,825.00

       Transfer to MVH - $28,987.50

For a total Local Road & Bridge Matching Grant Fund Additional Appropriation request of $74,812.50 (which is the amount of the Community Crossings Matching Grant Award).


Council President, Christina M. Orns entertained a motion to rescind the Ordinance Violations Bureau Ordinance Amending the Schedule of Fines Public Hearing set for Tuesday, March 6, 2018. Council Vice President, Michael A. Yelton moved to approve rescinding the Ordinance Violations Bureau Ordinance Amending the Schedule of Fines Public Hearing set for Tuesday, March 6, 2018. Council Member, Michael J. Johnson seconded the motion; and the motion passed, 4-0.

 

Council President, Christina M. Orns set the Ordinance Violations Bureau Ordinance Amending the Schedule of Fines Public Hearing date for Tuesday, April, 3, 2018 at 6:00 p.m. The Public Hearing will be held in the Community Room of the Wolcott Town Hall located at 101 W. North Street, Wolcott, IN 47995.

 

Council President, Christina M. Orns opened discussion regarding the high production costs of the "Wolcott Wise Newsletter" by reading the following breakdown of the associated costs, provided by the Clerk-Treasurer: 

       Printing - $1,100

       Ride-Along in Wolcott Enterprise - $300

       Manpower Hours - $300

       Postage - $65

       Total Annual Cost - $1,765

Council President, Christina M. Orns then asked for thoughts regarding whether to continue or discontinue production of the Newsletter. Council Member, Michael J. Johnson stated that he feels production of the Wolcott Wise Newsletter should continue as it provides those residents who do not subscribe to the newspaper a means of keeping abreast of pertinent information regarding the Town. Clerk-Treasurer, Tammy L. Seward stated that in regards to the printing costs, currently the Town leases the copier in which the Newsletter is printed from. Mrs. Seward added that the Lease Agreement does not include colored copies, therefore the Town is charged for each color copy printed. Mrs. Seward stated that one way to reduce the printing costs is to print the Newsletter from the Ambulance/Fire Department's copier, as the Town owns that copier and is not charged for copies made. In closing, the Clerk-Treasurer stated that she will reach out to the Fire Department Chief and Ambulance Director requesting permission to use their copier to print the Newsletter, under the condition that the Town will afford the cost to replace the print cartridges, if needed. Following some discussion, Council Vice President, Michael A. Yelton moved to approve continuing the production of the Wolcott Wise Newsletter. Council Member, Stephen Schemerhorn seconded the motion; and the motion passed, 4-0.

 

Residents, Jeff and Chelsea Williams explained that they moved from Wolcott the end of November and had decided to become landlords, but were not successful in finding tenants until after the first of the year. With that being said, in an effort to keep their pipes from freezing and busting during the extremely cold weather in December they ran a pencil-sized stream of water from their kitchen sink, bathroom sink and tub the entire month. Chelsea stated that when they received their "FINAL" bill of approximately $400 they had only received a drip credit of $8.51and requested Council's consideration to increase the drip credit adjustment. The Clerk-Treasurer explained that Jeff and Chelsea also had a toilet that was leaking during that time and it was difficult to determine whether their additional consumption was due to dripping or the toilet leaking. Following a lengthy discussion, Council Vice President, Michael A. Yelton moved to approve providing residents, Jeff and Chelsea Williams with a drip credit equal to a " leak credit adjustment. Council Member, Stephen Schemerhorn seconded the motion; and the motion passed, 4-0.      

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

 27,443.54

Motor Vehicle Highway Fund (MVH)

4,824.15

Park & Recreation

3,584.50

IHCDA Home Rehabilitation

23.85

Riverboat Gaming

23.85

Cumulative Capital Improvements

634.19

CEDIT

6,950.00

Water Operating Fund

17,704.05

Water Utility Meter Deposit

150.00

Wastewater Operating Fund

18,798.60

Wastewater Bond & Interest

42,899.45

Stormwater

14.00

Ambulance

967.31

Payroll

13,747.31

Payroll Federal W/H

1,678.55

Payroll FICA/Medicare W/H

2,842.66

Payroll State/County W/H

830.08

Payroll Perf W/H

784.61

Payroll PERF Corp Share

2,249.82

Payroll Health Savings Account

430.00

Payroll Medical

1,247.74

Payroll Liberty National

253.92

 

 

GRAND TOTAL

$148,082.18

 

 

Payroll Docket

$10,303.91

     Payroll Ending 02/05/2018

 

 

 

Payroll Docket

$10,018.29

     Payroll Ending 02/19/2018

 

 

 

Utility Adjustments

-387.18

 

 

 

 

Council Member, Michael J. Johnson moved to adjourn the meeting; the motion was seconded by Council Vice President, Michael A. Yelton; and the motion passed 4-0.

 

 

 

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